INDIAN OIL CORPORATION LIMITED Tender by Iocl- Erpl (GEM/2025/B/6158229)
Custom Bid for Services - Annual Rate Contract for Housekeeping, minor Civil works, equipment up-ke
Tender Timeline
Tender Title and Reference Number
Annual Rate Contract for Housekeeping, Minor Civil Works, and Equipment Upkeeping Works
Tender Reference Number: GEM/2025/B/6158229
Issuing Authority/Department
This tender is issued by the Indian Oil Corporation Limited, under the supervision of the Ministry of Petroleum and Natural Gas.
Scope of Work and Objectives
The primary objective of this tender is to establish a comprehensive Annual Rate Contract focused on housekeeping services along with minor civil works and equipment upkeep. The selected contractor will be responsible for maintaining cleanliness, conducting minor repair works, and ensuring the operational efficiency of various equipment at the ERPL (Eastern Regional Pipeline) facility in Siliguri, West Bengal.
The contract aims to promote a safe and hygienic working environment while optimizing the maintenance process for operational efficacy across multiple services. The expected outcomes also include increased equipment lifespan and adherence to quality standards in housekeeping services.
Eligibility Criteria
Interested bidders must meet the following eligibility criteria to qualify for this tender:
- Must be a registered entity or service provider with requisite experience in housekeeping and civil works.
- Must possess necessary certifications related to the services offered.
- Documentation proving past successful projects in similar sectors may enhance the bid's value.
Technical Requirements
Bidders are required to adhere strictly to the following technical specifications:
- A detailed plan outlining the housekeeping procedures and schedules.
- Evidence of capability to perform minor civil works (including a list of tools and equipment available).
- Proof of qualified personnel who have experience in housekeeping and civil works.
Financial Requirements
Bidders must submit a comprehensive financial proposal that includes:
- Breakdown of costs per service offered.
- Confirmation of ability to adhere to payment terms as specified during the evaluation process.
- Submission of an Earnest Money Deposit (EMD) alongside the proposal to demonstrate commitment.
Document Submission Details
All tender submissions must be formatted correctly and submitted electronically through the specified platform before the deadline:
- Include all required documentation supporting eligibility and technical capabilities.
- Financial bids must be prepared according to the provided template.
Special Provisions
This tender includes special provisions for supporting Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories may qualify for specific incentives aimed at promoting their participation in government contracts. However, they must ensure compliance with all specified quality standards.
Evaluation Process
The evaluation of bids will follow a defined set of criteria focusing on:
- Compliance with eligibility requirements.
- Detailed assessment of technical specifications.
- Financial competitiveness of bids including pricing structures and payment terms.
Delivery Locations
Services will primarily be delivered at the ERPL facility in Siliguri, West Bengal. Bidders must factor in logistics and service delivery management when preparing their proposals.
Contact Information
For further inquiries regarding this tender, interested parties are encouraged to reach out to the Indian Oil Corporation Limited through official communication channels provided within the tender platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity with demonstrable experience in providing housekeeping and minor civil maintenance services. Bidders must also have the necessary certifications and documentation to support their capability. Compliance with the technical specifications and submission of relevant financial proposals are essential for qualification.
Bidders must possess relevant certifications that demonstrate their competency in housekeeping and civil works. This includes business registrations, safety compliance certifications, and potential quality assurance certifications that align with industry standards.
To participate in this tender, bidders must register on the designated procurement platform where tenders are listed. Once registered, they will have access to submit their bids electronically, following instructions outlined in the tender documentation to ensure all necessary information is complete and accurate.
Bidders must submit all documentation in the specified formats outlined in the tender guidelines. Typically, these include PDF and Excel formats for tender documents. Ensuring that all files are clear, legible, and accurately named can improve submission efficacy.
The evaluation process involves a comprehensive review of all submissions to ensure they meet eligibility and technical requirements. Financial proposals will be analyzed for competitiveness, and shortlisted bidders will be contacted for possible interviews or clarifications. The decision will be made based on a scoring rubric predetermined in the tender documentation.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders