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Tender Title: Annual Rate Contract for Hot and Cold Jobs Related Mechanical Maintenance Works
Tender Reference Number: GEM/2025/B/6172354
Issuing Authority: Indian Oil Corporation Limited
The Indian Oil Corporation Limited is inviting bids for the Annual Rate Contract for Hot and Cold Jobs Related Mechanical Maintenance Works in BSVI Units at Gujarat Refinery. This tender aims to engage qualified service providers to carry out various mechanical maintenance tasks, ensuring the maintenance and reliability of the refinery operations.
Scope of Work and Objectives
The awarded contractor will be responsible for performing hot and cold mechanical maintenance jobs, which include repair, installation, servicing, and regular maintenance of mechanical equipment at the Gujarat Refinery. The objectives of this tender include enhancing operational efficiency, minimizing downtime, and ensuring compliance with the latest safety and environmental standards.
Eligibility Criteria
To qualify for participation in this tender, bidders must:
- Be a legally registered entity with necessary documentation.
- Demonstrate experience in mechanical maintenance, particularly in refinery or similar industrial settings.
- Provide proof of having completed similar projects within the last five years.
- Meet any additional criteria specified by the issuing authority during the evaluation.
Technical Requirements
Bidders will need to provide detailed technical proposals including:
- Qualification and experience of staff that will be assigned to the project.
- Equipment, tools, and technologies to be utilized for maintenance work.
- Compliance with industry safety standards and protocols.
Financial Requirements
Bidders must demonstrate their financial capability to perform the contract, including:
- Submission of audited financial statements for the last three fiscal years.
- A detailed cost breakdown in alignment with the stipulated service requirements.
Document Submission Details
All proposals must be submitted electronically, following the specified formats outlined in the tender documents. Documents should be submitted by the deadline indicated in the tender opportunity, inclusive of all requisite certifications, technical and financial information.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), providing benefits aimed at promoting participation from small business ventures to encourage competition and innovation. Additionally, there are provisions for startups in alignment with government policies that support entrepreneurship.
Evaluation Process
Bids will be evaluated based on a predetermined matrix, focusing on:
- Technical competency
- Methodology proposed for the maintenance works
- Financial stability
- Compliance with submission requirements
- Pricing efficiency
The evaluation will be conducted to ensure that the selected contractor meets the rigorous standards expected by the Indian Oil Corporation.
Delivery Locations
Services will be rendered at the Gujarat Refinery, ensuring that the maintenance operations are carried out onsite.
Contact Information
Further inquiries regarding this tender can be directed to the official contact channels associated with the Indian Oil Corporation Limited. Specific contact details will be provided in the tender document or on the official website of the issuing authority.
In summary, this tender represents an opportunity for qualified firms to engage with one of the leading energy companies in India, contributing to essential maintenance that underpins the efficiency and safety of refinery operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with valid documentation. Bidders must provide evidence of previous experience in mechanical maintenance within refinery settings. It’s mandatory to have completed similar jobs in the last five years. Additionally, compliance with any other criteria set forth by the Indian Oil Corporation Limited is essential for qualification.
Bidders need to submit various certificates along with their proposals. These typically include valid business registration certificates, tax compliance certificates, and proof of past performance in similar mechanical maintenance projects. Furthermore, specific compliance certificates related to safety standards and operational protocols must also be included to ensure adherence to quality benchmarks.
To register for this tender, please follow the prescribed registration process outlined in the tender documentation. Generally, this involves creating an account on the electronic bidding portal, completing the necessary identification and business details, and providing the requisite financial information to ensure your eligibility for participation.
All documents must be submitted in the accepted formats specified in the tender documents. This typically includes both PDF and Excel formats for different components of the bid. Each document should be clearly labeled and follow the organizational guidelines to facilitate ease of review during the evaluation process.
Bidders must provide a performance security as part of their submission, which typically aims to guarantee the contractor’s execution of the contract terms. The amount or percentage of the performance security will be detailed in the tender documents. This serves as a safeguard against default and obligates the contractor to fulfill the performance expectations as outlined in the contract.
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