Tender Timeline
Tender Title: NCM2413164 WPIL MAKE PUMP SPARES
Reference Number: GEM/2025/B/6077854
Issuing Authority: Indian Oil Corporation Limited
Department: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The scope of work involves the supply of various spare parts essential for WPIL pumps, crucial for maintenance and operational efficiency. This tender aims to procure a total quantity of 156 units that include components such as rubber bearings, seal rings, impellers, strainer clips, locking collets, and packing glands, among others. The objective is to ensure a seamless supply chain for these critical pump spares, maximizing uptime and reliability of WPIL pumps utilized in various operational settings.
Eligibility Criteria
Eligible bidders must be authorized suppliers of pump components with proven experience in the industry. They should demonstrate their capacity to fulfil the supply and delivery requirements outlined in this tender. Mandatory registration with the appropriate statutory bodies is also necessary.
Technical Requirements
The technical requirements stipulate that all spare parts must meet OEM specifications. Each component must undergo rigorous quality checks to ensure adherence to the prescribed standards. Bidders are expected to submit detailed specifications along with their proposals to verify compliance with such standards.
Financial Requirements
Bidders are required to provide a financial proposal that outlines the costs associated with the full supply of pump spares. This should include pricing details for each item, including taxes and delivery charges, if applicable. The bids will be evaluated based on the total price quoted.
Document Submission Details
Interested parties must prepare and submit their bids along with all necessary supporting documents in a single packet format. The documentation should include technical specifications, financial proposal, eligibility proof, and any other required certifications as per the tender guidelines.
Special Provisions
This tender encourages the participation of Micro, Small, and Medium Enterprises (MSEs) and provides certain benefits for startups, aiming to promote inclusivity in procurement processes.
Evaluation Process
The bids will undergo a thorough evaluation process, focusing on both technical and financial proposals. Compliance with the specified technical requirements will be prioritized, with greater emphasis placed on those who meet the quality standards established.
Delivery Locations
All supplies should be delivered to designated sites as specified under the tender documentation, ensuring prompt and reliable transportation of the spare parts to minimize operational disruption.
Contact Information
For any inquiries related to this tender, participants may reach out through the official channels provided by the issuing authority.
Conclusion
In conclusion, the GEM/2025/B/6077854 tender presents a valuable opportunity for qualified suppliers to contribute to the maintenance and operational efficiency of WPIL pumps. Interested bidders are urged to carefully review the requirements and ensure comprehensive submissions to enhance their chances of success.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for engaging in this tender include being a registered entity with the capability to supply the specified spare parts. Bidders must possess proof of prior experience in supplying similar equipment and ensure compliance with all relevant statutory regulations. It is advisable for interested suppliers to check if they are registered with the required authorities as it is a crucial component of the qualification process.
Bidders must provide various certificates as part of their submission, including a valid GST registration certificate, ISO certifications, and any specific quality assurance certifications pertinent to the spare parts being supplied. These documents are essential to demonstrate compliance with the technical specifications and enforceability of supplied items from an operational standpoint.
To participate in the tender, bidders must ensure they undergo a proper registration process that often involves registering with the Gem Portal and fulfilling any pre-qualification criteria set out by the tendering authority. Detailed steps will typically be outlined in the tender documentation, necessitating bidders to follow each step rigorously.
The accepted document formats for submission generally include PDF, Word, or Excel formats for various parts of the bid documentation. It is paramount that bidders adhere to these specified formats to avoid disqualification due to submission errors. Supporting documents must be clear and legible, enabling evaluators to assess compliance effectively.
Bidders are required to submit an Earnest Money Deposit (EMD) along with their bids as a sign of commitment. The EMD amount and submission process will be specified in the tender documentation. This deposit will be refunded to unsuccessful bidders and will only be forfeited in cases of withdrawal post-bid submission. Participants must also be mindful of the performance security requirements outlined in the tender for successful bidders.
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