Tender Title: Custom Bid for Services - PDE1S24379

Reference Number: GEM/2025/B/6156717

Issuing Authority: Indian Oil Corporation Limited
Department: Ministry of Petroleum and Natural Gas

The scope of work for this tender involves procuring an agency for the sampling, collection, and complete diagnostic testing of transformer oil samples from power and distribution transformers at the Paradip Refinery and Petrochemical Complex. The objective is to ensure the quality and compliance of transformer oils used in power distribution, which is critical to prevent operational failures and enhance energy efficiency.

Eligibility Criteria

To qualify for participation in this tender, bidders must be registered entities recognized under relevant laws and standards within their jurisdiction. The eligibility criteria also stipulate that the bidding organization should possess a demonstrable track record in similar service offerings, showcasing previous experience in sampling and diagnostic testing relevant to transformer oils or comparable chemicals.

Technical Requirements

Bidders will need to present specific technical capabilities that illustrate their expertise in sampling, analysis, and testing of transformer oils. This involves demonstrating compliance with industry best practices and possessing up-to-date laboratory accreditation. Furthermore, the testing methodologies utilized must align with recognized standards to ensure reliability and accuracy in results.

Financial Requirements

Bidders must provide evidence of financial stability, including recent financial statements that reflect the organization’s fiscal health. Additionally, applicants will be required to submit a Performance Security as part of the tender conditions, which will serve as a financial guarantee for the successful execution of the project.

Document Submission Details

All documents related to the tender submission must be submitted electronically. Bidders are encouraged to use accepted digital formats, ensuring all required information is included as outlined in the tender documentation. Timely submission will be crucial to adhere to evaluation and selection processes.

Special Provisions

This tender welcomes proposals from Micro, Small, and Medium Enterprises (MSEs) and Startups, recognizing the need for inclusive participation in government projects. Additional provisions may exist to support these entities, ensuring they have fair access to tendering opportunities. Compliance with the Make in India initiative is also encouraged, prioritizing local content and resources in the execution of projects.

Evaluation Process

Bids will undergo a structured evaluation process, focusing on both technical and financial aspects. The evaluation criteria will include the completeness of bids, the technical capability demonstrated, and compliance with all outlined requirements. The final decision will rest upon the comprehensive assessment of submitted materials.

Delivery Locations

Services will primarily be delivered at the Paradip Refinery and Petrochemical Complex. All logistics pertaining to sample collection and testing will need to be arranged by the selected agency, ensuring seamless operations.

Contact Information

While specific contact details are not disclosed, bidders may refer to the Indian Oil Corporation Limited’s official communication channels for further inquiries regarding the tender process, submission guidelines, and clarification on requirements.