Tender Title: Housekeeping Materials
Reference Number: 16911a875
Issuing Authority/Department: Indian Oil Corporation Limited, Ministry of Petroleum and Natural Gas
As part of our commitment to ensuring cleanliness and sanitation across our facilities, the Indian Oil Corporation Limited is seeking bidders for the supply of housekeeping materials. This tender encompasses a variety of essential products, including Dettol liquid soap with pump, bleaching powder ISI marked, toilet paper roll (jumbo size), and various types of mopping equipment and cleaning agents.
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality housekeeping materials that meet stringent specifications to ensure they are effective, safe, and environmentally friendly. The total quantity required is approximately 83,169 units, which will be distributed across various locations as determined by the Indian Oil Corporation Limited.
The scope of work includes:
- Supply of various cleaning and sanitation products as outlined in the tender document.
- Assurance of compliance with safety standards and certifications.
- Timely delivery of products as per the agreed schedule.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility criteria, including:
- Valid registration as a supplier or manufacturer of cleaning products.
- Compliance with standards set forth by the Ministry of Petroleum and Natural Gas.
- Demonstrable experience in supplying similar materials to government or reputable organizations.
Technical Requirements
The technical requirements include adherence to industry standards for all supplied materials. Bidders must provide certifications for the materials, proving they meet safety and quality standards. Each product should specify its efficacy, safety information, and any specific handling instructions.
Financial Requirements
Bidders must submit a detailed financial proposal, including pricing for all items listed in the tender document. All prices should be inclusive of applicable taxes and levies. Participants may also be required to submit an Earnest Money Deposit (EMD) along with their tender submission as a show of good faith.
Document Submission Details
All tender documents must be submitted electronically through the designated e-procurement platform. Bidders are encouraged to ensure that they have uploaded all necessary documentation, including:
- Technical bids
- Financial proposals
- Required certifications
- EMD details (if applicable)
Special Provisions
To encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups, special considerations may be given to bidders falling under these categories. This aligns with the government's initiative to foster robust small business participation in public procurement.
Evaluation Process
The evaluation process will encompass both technical and financial assessments. All bids will be reviewed for compliance with technical requirements before financial proposals are opened. The tender will be awarded to the bidder offering the best overall value as assessed through a comprehensive evaluation of both cost and quality.
Delivery Locations
The materials will be delivered to various locations as specified by the Indian Oil Corporation Limited. It is essential that bidders are equipped to ensure timely and reliable distribution.
Contact Information
For any inquiries regarding the tender, bidders can reach out to the Indian Oil Corporation Limited via their official contact channels. Please ensure that you refer to the reference number 16911a875 for specific queries related to this tender.
Tender BOQ Items
51 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having demonstrable experience in supplying cleaning materials, and compliance with safety certifications mandated by the Ministry of Petroleum and Natural Gas. Bidders should also have a good track record with government contracts to ensure they meet the reliability and quality expectations.
Bidders must provide all necessary certificates, demonstrating compliance with safety standards, quality certifications, and any relevant industry benchmarks for the products offered. This ensures that all materials supplied meet the necessary guidelines and policies set by governing bodies.
The registration process involves creating an account on the stipulated e-procurement platform. Once registered, bidders must verify their accounts and upload the required documentation, including technical and financial bids, to participate in the tender effectively.
All submissions should be made electronically as per the prescribed document formats outlined in the tender documentation. These usually include PDFs for technical and financial bids, and all certification documents need to be in a recognizable and clear format for evaluation purposes.
The payment terms will include clauses on advance payments, milestone payments upon delivery of goods, and final payments upon successful commissioning and acceptance of the materials supplied. Bidders should also be aware of any post-delivery service obligations that could influence payment timelines.
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