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Tender Title: Custom Bid for Services - Servicing and Validation of Flare Flow Meters
Reference Number: 41c2e99b
Issuing Authority/Department: Indian Oil Corporation Limited under the Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
This tender invites bids for the comprehensive servicing and validation of flare flow meters for a duration of three years. The objective is to ensure optimal operation, accuracy, and reliability of flare flow measurement systems which play a crucial role in monitoring flare gas emissions. The bidders must provide detailed solutions that include validation processes for the first, second, and third years, along with provisions for troubleshooting and support.
Eligibility Criteria
Interested bidders must meet the following eligibility criteria:
- Possession of relevant operational licenses and registrations.
- Demonstrated experience in servicing and validating flare flow meters for similar applications within the petroleum and natural gas sector.
- Compliance with industry standards and regulations associated with the maintenance of flare flow measurement devices.
Technical Requirements
Bidders are required to demonstrate technical competence in the following areas:
- Familiarity with the latest technology and methodologies used in the validation and servicing of flare flow meters.
- Understanding of relevant technical specifications and standards governing flare flow measurement.
- Capability to provide periodic maintenance and troubleshooting services throughout the contract duration.
Financial Requirements
Bid submissions must include a detailed financial proposal that encompasses:
- Pricing for each service line item including validations for each of the three years and any additional charges related to troubleshooting, including per diem charges, airfare, and accommodations.
- A clear outline of payment terms, especially regarding advance payments, milestone payments, and final settlement upon completion of services.
Document Submission Details
Bidders are required to submit their proposals through the specified electronic bidding platform. All documents should be in properly formatted files, ensuring clarity in information presentation. The complete bid must entail all necessary certifications reflecting compliance with the above requirements.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers benefits designed to promote their involvement. Bidders are advised to review the specific provisions available for MSEs and startups, encouraging a more inclusive procurement process.
Evaluation Process
Proposals will be evaluated based on predetermined criteria including technical specifics, financial viability, and experience in relevant services. The scoring mechanism will ensure that the most competent and cost-effective bidders are selected, emphasizing quality service delivery.
Delivery Locations
Services will primarily be rendered at designated locations as specified within the scope of work. The bidding documentation may include several site locations across operational areas, where the flare flow meters are installed.
Contact Information
For further assistance or inquiries about this tender, bidders are encouraged to reach out to the designated department at the Indian Oil Corporation Limited. Specific contact modalities can be found in the project documentation available for download upon expression of intent.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity capable of delivering services aligned with the provisions laid out in the tender. Bidders should possess relevant experience in the servicing of flare flow meters, exhibit adherence to industry standards, and comply with local regulations pertaining to the petroleum sector.
The required certificates typically include any operational licenses relevant to the field, proof of previous service contracts executed, and certifications confirming compliance with quality standards set forth by relevant regulatory bodies. These documents must substantiate the bidder’s capability in handling the financial and technical specifications of the project.
The registration process requires interested bidders to sign up on the specified electronic bidding platform, complete the necessary profile details, and submit documentation that supports their eligibility. Following successful registration, tender-specific documents will need to be uploaded online to complete the bid submission.
The payment terms associated with this tender typically involve tiered payments: an advance payment upon contract signing, milestone payments for completed service line items, and a final settlement at the end of the contract term, contingent upon satisfactory performance as evaluated by the Indian Oil Corporation Limited.
Yes, this tender promotes inclusivity by offering unique benefits for MSEs, which may include price relaxation, supportive conditions during the evaluation process, and preferential treatment to encourage the participation of smaller enterprises in government procurement processes, fostering growth and competition.
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