The tender titled Custom Bid for Services - House Keeping Gardening Manning and Maintenance of Rest Houses Canteen and Office at Rail Bogie Karkhana South Central Railway Yadgir Karnataka (Reference Number: GEM/2025/B/6140770) is issued by the Indian Railways, under the auspices of the Ministry of Railways. This tender seeks skilled organizations to provide comprehensive services that encompass housekeeping, gardening, manning, and maintenance duties for various facilities related to the Rail Bogie Karkhana in Yadgir, Karnataka.
Scope of Work and Objectives
The scope of work includes, but is not limited to, the following services:
- Housekeeping: Regular cleaning, waste management, and sanitation efforts for the rest houses and canteen area.
- Gardening: Maintenance of green spaces and landscaping to ensure an aesthetically pleasing environment.
- Manning: Provision of skilled personnel for service conduction within the canteen and rest houses.
- Maintenance: Addressing repairs and maintenance needs of the facilities to enhance operational efficiency.
The objective of this tender is to establish a reliable framework for the delivery of these essential services effectively and efficiently.
Eligibility Criteria
Organizations interested in participating must meet certain eligibility criteria. These include being a legally registered entity with experience in providing similar services in government or large private sector projects. Additionally, bidders are expected to demonstrate financial stability and possession of necessary licenses or certifications relevant to the service provision.
Technical Requirements
Bidders must comply with specified technical requirements, including:
- Proven experience in similar housekeeping, gardening, and maintenance services.
- Availability of trained staff for carrying out assigned tasks.
- Adherence to applicable safety and quality standards during the execution of services.
Financial Requirements
Participants should be capable of submitting financial documents that reflect their capability to undertake the scope of work, including annual turnover statements for the past three years, and evidence of successful project completions.
Document Submission Details
Prospective bidders must prepare and submit their proposals along with required documents in a sealed envelope. Formats and specific document lists are provided in the tender documentation. It is essential to follow submission guidelines meticulously to ensure compliance.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with potential benefits such as price preferences during evaluation. Compliance with the government’s ‘Make in India’ initiative is also encouraged, highlighting a preference for local content in the execution of services.
Evaluation Process
The evaluation process will be based on a defined scoring system that considers technical capabilities, financial stability, and previous performance. Key evaluation criteria include:
- Technical proposal quality (30%)
- Experience and qualifications (40%)
- Financial bid (30%)
Delivery Locations
The services will be rendered at designated locations, primarily focusing on the Rail Bogie Karkhana facilities in Yadgir, Karnataka.
Contact Information
For further inquiries or clarity regarding the tender, interested bidders are encouraged to reach out to the official contact provided within the tender documentation.
This tender presents an excellent opportunity for qualified service providers to collaborate with the Indian Railways and enhance the quality of services offered at vital locations within Karnataka.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a demonstrated record of experience in providing similar services. Bidders need to showcase financial stability means by providing copies of annual turnover statements and evidence of past project completions to qualify for this tender.
Bidders must possess relevant technical certifications that validate their capability to perform housekeeping, gardening, and maintenance services. Compliance with national quality standards and safety regulations is mandatory, hence ensuring that the services meet industry benchmarks.
Tender documents must be submitted in a sealed envelope as per the guidelines specified in the tender documents. It is important to ensure that all required documents are included in the specified formats to qualify for evaluation. Electronic submissions may also be accepted if outlined within the tender specifications.
Bidders are typically required to submit an Earnest Money Deposit (EMD) which acts as a financial security for the contract commitment. The specific amount for the EMD is detailed in the tender documentation, and compliance is necessary to participate in the bidding process.
Yes, there are provisions for Micro, Small, and Medium Enterprises (MSEs) in this tender. Such entities may receive price connections during bid evaluations and are encouraged to participate actively to bolster local service provision and support government initiatives like ‘Make in India.’
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