Tender Title: Hiring of Air Conditioners and Desert Coolers - Monthly Based
Tender Reference Number: GEM/2025/B/6110710
Issuing Authority: Indian Railways, Ministry of Railways
The Tender for the hiring of air conditioners and desert coolers seeks qualified suppliers to provide monthly based rental services for 26 units of coolers, specifically desert coolers and plastic body coolers, to cater to the needs of the Indian Railways. The primary objective of this tender is to ensure a reliable supply of cooling equipment which is essential for operational efficiency and comfort throughout the railway facilities.
Scope of Work and Objectives
The successful bidder will be responsible for providing a comprehensive range of air conditioning and cooling services. This includes ensuring timely delivery, installation, maintenance, and removal of the equipment after the contract period. The objective is to maintain a comfortable environment in various railway facilities, which enhances the experience of passengers and staff alike.
Eligibility Criteria
To qualify for this tender, bidders must be a registered entity and must prove their capability to fulfill the requirements of the contract. The requirements include compliance with the technical standards, operational capabilities, and financial viability to support the hiring of the required cooling equipment.
Technical Requirements
Bidders must submit adequate technical documentation showcasing the performance specifications of the desert coolers and air conditioning units. This encompasses energy efficiency ratings, cooling capacity, and maintenance protocols to ensure the effectiveness and reliability of the equipment provided.
Financial Requirements
Bidders are required to present a fair and competitive financial proposal which details the monthly rental costs for equipment, inclusive of any additional charges for maintenance or ancillary services. The proposal must align with the project budget allocated by the Indian Railways.
Document Submission Details
Interested parties should prepare and submit their proposals in accordance with the guidelines set forth in the tender documents. All submissions must be made in the accepted formats and include necessary certifications and verification documents.
Special Provisions
This tender is designed to encourage the participation of Micro, Small, and Medium Enterprises (MSEs) and startups. There are provisions in place to ensure that bidders from these sectors receive favorable assessment during the evaluation process, reflecting the government's commitment to fostering competitive growth among smaller businesses.
Evaluation Process
The evaluation of tenders will be conducted based on predefined criteria including price competitiveness, technical capability, and compliance with submission requirements. The objective is to select the best proposal that meets the needs of Indian Railways while adhering to all regulatory standards.
Delivery Locations
The cooling units must be delivered and installed in various designated railway facilities as specified in the tender documents. Suppliers should illustrate their logistical capabilities to ensure timely and safe delivery of the equipment.
Contact Information
For any inquiries related to this tender, the designated contacts at the Indian Railways can provide the necessary assistance, although specific contact information is not provided in this tender document. Bidders are encouraged to refer to official railway communication channels for more details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements for this tender mandate that bidders be registered entities with a proven track record in supplying or renting out cooling equipment. Furthermore, bidders should demonstrate their capacity to meet the technical and financial stipulations outlined in the tender document.
The technical specifications for the coolers must include energy efficiency ratings, the cooling capacity of desert and plastic body coolers, and maintenance schedules. Bidders must provide detailed documentation to ensure compliance with performance standards stipulated by the Indian Railways.
Yes, an Earnest Money Deposit (EMD) is typically required to ensure that bidders are serious about their submission. The specific amount will be outlined in the tender documentation, and it must be submitted along with the proposal to avoid disqualification.
Payment terms will likely be detailed in the tender documents. Generally, payments are processed based on the successful delivery and installation of equipment, adherence to maintenance schedules, and customer satisfaction evaluations.
This tender includes special provisions for MSEs, giving them certain benefits during the evaluation phase. This could involve relaxed eligibility criteria or financial incentives aimed at promoting participation from smaller businesses within the Indian economy. Additionally, compliance with the ‘Make in India’ policies encourages local sourcing and procurement from MSEs, fostering domestic entrepreneurship.
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