Tender Title: Acquisition of Smartphones (V2)
Tender Reference Number: GEM/2025/B/6140873
Issuing Authority: Indian Railways, Ministry of Railways
Scope of Work and Objectives
The purpose of this tender is to procure Smartphones (V2) for the operations and personnel within the Indian Railways. The selected bidder will be responsible for providing high-quality smartphones that meet specific technical requirements, ensuring timely delivery and effective support during the contract period. The acquired devices are intended to enhance communication capabilities, streamline operational procedures, and improve services for passengers.
Eligibility Criteria
Eligible submissions are welcomed from registered entities, manufacturers, or authorized distributors with proven experience in supplying smartphones. Bidders must demonstrate financial stability and compliance with all regulatory measures in their operational jurisdictions.
Technical Requirements
The smartphones must meet the following technical specifications:
- Operating System: Latest Android or iOS version
- Minimum RAM: 4GB
- Minimum Internal Storage: 64GB
- Battery Capacity: Minimum 4000mAh
- Screen Size: Minimum 6 inches
- Compatibility with major mobile networks in India
Bidders should submit their product datasheets detailing compliance with these specifications.
Financial Requirements
Bidders must provide detailed pricing breakdowns inclusive of taxes, potential discounts, and any auxiliary charges. The offer must remain valid for a specified duration post-submission, ensuring price stability in case of extension negotiations.
Document Submission Details
All required documents must be submitted electronically through the designated tender portal. Essential submission documents include:
- Proof of eligibility (registration certificates)
- Technical specifications compliance sheet
- Financial bid in the required format
- Previous work references and certifications
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups by offering benefits such as exemption from certain eligibility criteria and preferential scoring during evaluation.
Evaluation Process
Tenders will be evaluated based on specified criteria, including technical compliance, financial competitiveness, and past performance records. The evaluation committee will score submissions according to a weighted point system to ensure a clear and transparent selection process.
Delivery Locations
Successful bidders must ensure delivery of the smartphones to various designated locations across India, as specified in the procurement agreement.
Contact Information
Inquiries regarding the tender can be directed to the procurement office of the Indian Railways through the official channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, manufacturer, or authorized distributor of smartphones. Bidders must demonstrate compliance with regulatory standards and showcase previous experience in supplying similar products to ensure their capability of fulfilling the tender requirements.
The required technical specifications for smartphones include a minimum of 4GB RAM, 64GB internal storage, a battery capacity of at least 4000mAh, and a screen size of no less than 6 inches. Additionally, the devices must support the latest operating systems, providing compatibility with major mobile services used across India.
Bidders need to prepare their submissions electronically following the tender portal’s guidelines. Essential documents include a proof of eligibility, a detailed compliance sheet for technical specifications, a financial bid formatted correctly, and prior references proving relevant experience.
The evaluation criteria include assessing technical compliance, the financial competitiveness of bids, and past performance history. Scoring is conducted using a weighted point system to ensure fairness and transparency in the selection process for the smartphones procurement.
Yes, the tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may relieve them from certain eligibility criteria and allow them to receive preferable scoring during the evaluation process, thereby enhancing their opportunity to supply to larger government contracts.
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