Indian Railways Tender by Western Railway (GEM/2025/B/6176994)
Monthly Basis Cab & Taxi Hiring Services - SUV; Non-AC SUV 2500 Kms per month with extra annual pro
Tender Timeline
Tender Title: Monthly Basis Cab & Taxi Hiring Services
Tender Reference Number: GEM/2025/B/6176994
Issuing Authority: Ministry of Railways, Indian Railways
The Ministry of Railways is inviting tenders for the Monthly Basis Cab & Taxi Hiring Services specifically for non-AC SUVs. This tender encompasses the hiring of vehicles such as Scorpio-N, Kia Carens, XUV 500, or XUV 700 to ensure comprehensive transportation solutions for its operations.
Scope of Work and Objectives
This tender aims to facilitate effective and reliable cab and taxi hiring services on a monthly basis, covering a total of 2500 Kms per month with provisions for additional annual needs reaching up to 12000 Kms. The vehicles will be available 24/7 for outstation travel requirements, ensuring that the Ministry meets its operational demands seamlessly.
Eligibility Criteria
To qualify for this tender, bidders must meet stringent eligibility requirements, which include being a registered legal entity. Further documentation related to company registration, tax compliance, and any relevant licenses must be provided along with the bid.
Technical Requirements
Bidders should provide vehicles that meet specific technical specifications, which include ensuring that the vehicles are compliant with the latest safety norms and have appropriate insurance coverage. The fleet must be capable of handling high traffic conditions and must be maintained to uphold quality service standards.
Financial Requirements
Bidders are required to submit a detailed financial proposal, outlining anticipated costs associated with the vehicle hire, including any additional charges for extra kilometers beyond the monthly limit. Transparency in the pricing structure is vital to facilitate a fair evaluation process.
Document Submission Details
All documents must be submitted in the specified formats, including project proposals, eligibility confirmations, and compliance documentation. It’s recommended to verify the submission method before the bid closing date to ensure all parts of the bid are correctly submitted.
Special Provisions
This tender includes benefits for Micro Small and Medium Enterprises (MSEs) and startups, encouraging local participation. Bidders from these categories are advised to highlight their status in their applications especially when demonstrating compliance with local content and procurement** requirements**.
Evaluation Process
The selection process will involve a detailed evaluation of bids based on criteria such as technical competence, financial robustness, and compliance with local standards. A committee from the Ministry of Railways will oversee this process.
Delivery Locations
The services will need to accommodate multiple delivery locations as per the Ministry’s requirements, which will be communicated post-selection to the successful bidders.
Contact Information
For additional clarification or detailed inquiries regarding this tender, potential bidders may reach out through the official channels provided on the Ministry of Railways' official website.
In summary, this tender presents an excellent opportunity to provide crucial transportation services to the Indian Railways. Bidders are encouraged to prepare all necessary documentation rigorously to ensure compliance and increase their chances of success.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the authority to operate in the transportation sector. Bidders are required to demonstrate their compliance with local laws and regulations, possess the necessary business licenses, and be up to date with tax obligations. It is essential to provide all supporting documentation that verifies your company’s legitimacy.
The technical specifications for the vehicles include ensuring that they are non-AC SUVs such as Scorpio-N, Kia Carens, XUV 500, and XUV 700. Furthermore, the vehicles must comply with safety regulations, possess valid insurance, and be equipped to handle outstation travel, ensuring reliability and comfort during long distances.
Bidders are typically required to provide an Earnest Money Deposit (EMD) alongside their proposals as a security measure to ensure commitment to the tender process. The amount is specified in the tender documentation and must be submitted in the recommended format. This EMD will be returned to unsuccessful bidders upon completion of the evaluation process.
The payment terms will generally be outlined in the contract awarded to the successful bidder. However, it often involves milestone payments based on service delivery and satisfactory performance assessments designated within specific time frames.
The evaluation and selection process will include a comprehensive assessment of submitted bids based on technical qualifications, financial proposals, and compliance with all stipulated requirements. The committee will score each bid and make a final decision based on the overall value and deliverance capabilities presented. Successful candidates will be notified accordingly.
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