Indian Railways Tender by North Eastern Railway (GEM/2025/B/6089028)
Custom Bid for Services - Renewal of Housekeeping of Loco Shed Gonda Store Area Training Centre and
Tender Timeline
Tender Title: Custom Bid for Services - Renewal of Housekeeping of Loco Shed Gonda Store Area Training Centre and Hostel
Tender Reference Number: GEM/2025/B/6089028
Issuing Authority: Indian Railways, Ministry of Railways
Scope of Work and Objectives
The objective of this tender is to invite bids for the renewal of housekeeping services at the Loco Shed Gonda Store Area Training Centre and Hostel for a period of two years. The scope involves providing comprehensive housekeeping services, including but not limited to cleaning, maintenance, and management of the facility's day-to-day hygiene requirements. The successful bidder will be responsible for deploying trained manpower and supplying necessary consumables to ensure the smooth operation and upkeep of the premises.
Eligibility Criteria
To qualify for this tender, interested bidders must meet specific eligibility requirements. Bidders should be registered entities capable of providing housekeeping services. While the focus is primarily on experience and capability in handling similar projects, additional criteria may also relate to financial stability and relevant past performance in delivering high-quality services.
Technical Requirements
Proposals must outline the necessary technical expertise and operational plans to fulfill the cleaning and maintenance requirements effectively. Bidders must focus on the quality of personnel to be employed, equipment to be used, and the overall methodology of service delivery. Compliance with quality standards and regulatory requirements is paramount.
Financial Requirements
Interested bidders are required to demonstrate the financial capacity to undertake the project. This includes providing detailed pricing structures, payment terms, and a commitment to fair pricing that aligns with the government procurement policies. Bidders may also need to furnish an Earnest Money Deposit (EMD) to ensure their commitment to the bidding process.
Document Submission Details
All bidding documents must be submitted online through the designated procurement platform. Bidders will need to ensure that their submissions are complete with all necessary attachments and adhere to formatting requirements laid out within the tender documents. Late submissions or incomplete documentation may result in disqualification from the tender process.
Special Provisions
Provisions may exist to benefit Micro, Small, and Medium Enterprises (MSEs), encouraging their participation in government contracts. Additionally, startups may receive special consideration under specific criteria. Bidders are encouraged to outline how their participation supports local economic development and aligns with government initiatives, such as 'Make in India' policies.
Evaluation Process
Bids will be evaluated based on a comprehensive assessment of both technical and financial criteria. The evaluation process will consider the capability of the bidders to meet the contract requirements effectively, including how well they adhere to quality and compliance standards. Transparency in the evaluation will be ensured to provide confidence in the selection process.
Delivery Locations
The services under this tender will be delivered in the Loco Shed Gonda Store Area Training Centre and Hostel. Bidders must account for logistical considerations in their proposals to meet the geographic requirements.
Contact Information
For more information regarding this tender, interested parties should refer to the official Indian Railways procurement platform for detailed inquiries and clarifications. Please ensure that all correspondence strictly adheres to the guidelines stipulated in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering comprehensive housekeeping services. Bidders must demonstrate relevant experience, capacity, and financial stability. It is essential to provide documentation supporting your qualifications, including past performance in similar projects, to establish credibility in the bidding process.
Bidders must provide evidence of certain certificates relevant to housekeeping operations. This typically includes registration documents, licenses to operate as a service provider, and any certifications that demonstrate compliance with quality standards in service delivery. Ensure all certifications are up-to-date and valid during the tender lifecycle.
To participate, bidders must first register on the designated procurement platform. The registration process involves creating an account, submitting necessary entity information, and receiving confirmation of successful registration. Ensure to follow the guidelines provided on the portal to avoid delays in bid submission.
Bidders are required to upload their documents in specific accepted document formats as specified in the tender guidelines. Typically, documents will need to be submitted in PDF format to maintain integrity and readability. Familiarizing yourself with the upload criteria on the procurement platform will make the submission process smoother.
The payment terms will be defined clearly in the tender documents, outlining the schedule of payments based on milestones or monthly invoicing. Typically, payment will be contingent upon successful delivery of services, adherence to quality standards, and completion assessments. Bidders should pay close attention to these terms to align their financial proposals accordingly.
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