Tender Title: MOLYKOTE P 37 (Defence)
Tender Reference Number: GEM/2025/B/6174265
Issuing Authority/Department: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The primary objective of this tender is to procure MOLYKOTE P 37, a specialized lubricant intended for defense applications. The tender encompasses the supply of 30 units of the specified lubricant to fulfill the operational needs of the Indian Railways. This tender aims to ensure the procurement of high-quality materials that meet stringent performance criteria, contributing to the overall operational efficiency and longevity of equipment used within defense operations.
Eligibility Criteria
To be eligible for submission, bidders must meet the following requirements:
- Registration as a supplier in compliance with the procurement standards set by the Ministry of Railways.
- Proven experience in supplying similar products to government or reputable private sector entities.
- Maintenance of all necessary licenses and certifications related to lubricant production and distribution.
Technical Requirements
Bidders must ensure that the proposed MOLYKOTE P 37 complies with the technical specifications outlined in the tender documents. This includes:
- Adherence to the defense grade and safety protocols needed for such materials.
- Provision of technical data sheets and certifications proving the quality and safety standards of the product.
Financial Requirements
Bidders are required to provide a detailed financial proposal that includes pricing, payment terms, and any applicable taxes or duties. The financial submission must also reflect the total cost for 30 units, along with any potential discounts or offers.
Document Submission Details
All bids must be submitted electronically through the designated procurement platform in the specified format. Necessary documentation includes:
- Technical proposal
- Financial proposal
- Eligibility documents Bids submitted in incomplete formats or past the submission deadline will be automatically disqualified.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSMEs) and startups will be applicable to this tender. These include:
- Relaxation of eligibility criteria.
- Opportunities for MSEs to be included in the procurement list to promote local manufacturers.
- Incentives for startups that offer innovative solutions.
Evaluation Process
Bids will undergo a multi-stage evaluation process to ensure compliance with both technical specifications and financial criteria. Key evaluation factors include:
- Overall compliance with the eligibility and technical requirements.
- Cost-effectiveness of the financial proposal.
- Delivery timelines and service capabilities.
Delivery Locations
The successful bidder will be required to deliver the MOLYKOTE P 37 to specified locations within the jurisdiction of Indian Railways, as outlined in the detailed bid documents.
Contact Information
For further inquiries, bidders may contact the procurement office at the Ministry of Railways. Please refer to the official government portal for additional details.
This tender is a pivotal opportunity to engage with the Indian Railways and supply high-quality, defense-grade lubricants that ensure operational success and reliability.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with the Ministry of Railways procurement standards. Bidders should have experience in supplying similar lubricants to government entities or reputable organizations and must maintain all requisite licenses associated with the manufacture and supply of lubricants. Submission of valid certification may also be necessary.
Bidders must ensure that their proposed MOLYKOTE P 37 adheres to stringent technical specifications that include compliance with defense-grade quality standards and safety protocols. Proposals should accompany technical data sheets and certifications demonstrating adherence to required quality standards, ensuring the lubricant’s suitability for defense applications.
The payment terms outlined in the tender require bidders to submit detailed financial proposals that include total costs for the 30 units of MOLYKOTE P 37, along with applicable taxes. Price evaluation will be based on the overall cost-effectiveness of the proposal while ensuring compliance with the previously stated technical specifications and quality standards.
Bidders must submit their proposals electronically through the designated procurement platform. All submissions must be complete, including technical and financial offerings. Key timelines are stated within the tender documentation, but bids must be submitted before the specified deadline to ensure acceptance for evaluation.
MSEs will benefit from this tender through relaxed eligibility criteria and preferential treatment for bids. The procurement policy encourages the inclusion of MSMEs to promote local manufacturing and innovation in the defense sector. Startups may also enjoy special provisions, assisting them in scaling their operations while complying with the government’s ‘Make in India’ initiatives.
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