Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/5970416)
CLOTH SHIRTING P/C L/B FOR WINTER
Tender Timeline
Overview of the Tender
The GEM/2025/B/5970416 tender is issued by the Department of Military Affairs under the Ministry of Defence. This tender is focused on procuring cloth shirting made from a blend of polyester and cotton (P/C) specifically designed for winter use. The objective is to source a total quantity of 73,500 units of quality fabric suitable for military uniforms, emphasizing durability, warmth, and comfort in demanding environments.
Scope of Work and Objectives
The primary objective of this tender is to supply high-quality winter cloth shirting that meets the anticipated standards for military attire. The fabric should exhibit resilience against various weather conditions while ensuring ease of maintenance and comfort for the end-users.
The scope includes but is not limited to:
- Supply of cloth in prescribed measurements and specifications.
- Timely delivery within designated locations as specified by the department.
- Adherence to all stipulated quality control measures.
Eligibility Criteria
To qualify for participation in this tender, vendors must meet the following eligibility requirements:
- Must be a registered entity under applicable trade laws.
- Proven experience in textile supply with relevant financial turnover in the past fiscal years.
- Compliance with government procurement regulations.
- Possession of necessary certifications for quality assurance.
Technical Requirements
Vendors are required to ensure that the supplied fabric meets the technical specifications outlined by the issuing authority. Key technical requirements include:
- Fabric blend of polyester and cotton.
- Specific weight and thread count to ensure durability and warmth.
- Non-toxic dyes and finishes that comply with health and safety regulations.
Financial Requirements
Bidders must demonstrate financial stability and provide proof of funding capabilities. This includes:
- Submission of financial statements for the last three years.
- Earnest Money Deposit (EMD) as specified in the tender documentation.
Document Submission Details
All tenders must be submitted through the designated procurement portal. Required documents include:
- Valid business registration certificates.
- Technical proposals detailing compliance with specifications.
- Signed copies of the tender document.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing specific benefits aimed at improving competitive bids from these categories. Vendors claiming these benefits must provide adequate documentation to support their claims.
Evaluation Process
The evaluation process will involve:
- Assessment of technical proposals against specified benchmarks.
- A comprehensive review of financial offers.
- Final selection based on overall scoring which encompasses both price and quality factors, promoting value for money.
Delivery Locations
The delivery locations will be designated by the Department of Military Affairs, and the vendor must ensure adherence to the stipulated timelines for delivery.
Contact Information
For further details regarding the tender, potential bidders can reach out to the Department of Military Affairs through official communication channels provided in the tender portal. All inquiries must adhere to deadlines stipulated in the tender notice.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity that has demonstrated significant experience in textile supply. Bidders must provide relevant documentation proving compliance with government procurement regulations, as well as evidence of financial stability. Vendors must also show proof of necessary certifications that comply with industry standards.
To qualify for this tender, bidders must ensure that their technical specifications align with the requirements set forth by the Department of Military Affairs. The fabric to be supplied should be a durable blend of polyester and cotton (P/C), with stipulated weight and thread count guidelines. Compliance with environmental and safety standards is also mandatory.
The submission process for this tender requires all documents to be uploaded on the official procurement portal. Bidders must ensure they include all necessary documentation, including business registration details and technical proposals. Adherence to deadlines mentioned in the submission guidelines is crucial for consideration.
The Earnest Money Deposit (EMD) is a critical aspect of the bidding process for this tender. Bidders must submit a stipulated amount as part of their bid to demonstrate commitment, which can be forfeited in case of bid withdrawal. Detailed information regarding the amount and submission methods will be available in the tender documentation.
There are several benefits for Micro, Small, and Medium Enterprises (MSEs) participating in this tender. MSEs are provided with relaxed qualification requirements and may receive preferential treatment during the evaluation process. It is advised that vendors claiming these benefits provide comprehensive documentation supporting their MSE status.
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