Tender Title: Mechanized Cleaning of Railway Platforms
Reference Number: 2eb930403
Issuing Authority:
Ministry of Railways, Indian Railways
Scope of Work and Objectives
The objective of this tender is to solicit bids for mechanized cleaning services at various railway stations. The scope includes the cleaning of railway platforms, passenger areas, foot overbridges (FOBs), lifts, escalators, station buildings, circulating areas, and septic tanks. The selected bidder will be responsible for ensuring that all designated areas are hygienically clean and maintained continuously, including the efficient garbage removal protocols.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Be a registered entity, such as a sole proprietorship, partnership, or company.
- Have prior experience in providing cleaning and maintenance services, especially for large organizations or public infrastructure.
- Demonstrate financial capability and stability through submitted financial statements or bank references.
Technical Requirements
Bidders must adhere to the following technical requirements:
- Utilize mechanized cleaning equipment to ensure efficient service delivery.
- Follow all applicable quality standards and technical specifications outlined by the Ministry of Railways.
- Maintain proper disposal methods for waste materials, complying with environmental regulations.
Financial Requirements
Bidders must provide a comprehensive financial proposal that includes:
- Clear breakdowns of service costs, including labor and equipment.
- Details on payment schedules and terms.
- An Earnest Money Deposit (EMD) as specified in the tender documents.
Document Submission Details
Interested parties must prepare and submit the following documents:
- A proposal that addresses the scope of work, including methodologies and timelines.
- Copies of relevant licenses and certifications.
- Financial statements and EMD details, as required.
All submissions are required to be sent via the specified electronic submission portal by the deadline stipulated in the tender announcement.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), offering benefits such as relaxed criteria for participation and possible financial incentives. Startups are also encouraged to apply, provided they meet the basic eligibility conditions.
Evaluation Process
The evaluation of proposals will follow a systematic process:
- Technical proposals will first be assessed for compliance with the tender requirements.
- Financial proposals from technically qualified bidders will then be evaluated based on cost-efficiency and value offered.
- A structured matrix will be utilized for scoring to ensure transparency in the selection.
Delivery Locations
The delivery of services will be primarily focused on various stations under the jurisdiction of the Indian Railways, specifically targeting the SEE Railway Station and potentially others as identified within the scope.
Contact Information
For queries and further clarifications, interested parties should refer to the official contact channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity such as a company or partnership with a history of providing cleaning services, particularly at public spaces. Additionally, bidders must demonstrate financial stability, typically through bank statements or references.
Bidders are required to submit various certificates, including registration certificates, quality assurance certificates, and any relevant licenses that pertain to cleaning services. Compliance with labor and environmental regulations is also key to ensuring all submitted documentation meets the standards.
The registration process involves submitting an expression of interest through the designated electronic submission portal along with supporting documentation. Bidders should ensure that they meet all eligibility criteria and prepare a comprehensive proposal that addresses the tender requirements.
Bid documents must be submitted in specified accepted document formats, typically PDF or Word. It is crucial for bidders to adhere to any formatting guidelines indicated in the tender documents to ensure acceptance.
Bidders must provide an Earnest Money Deposit (EMD) as outlined in the tender documents to secure their proposal. Performance security requirements will also be applicable upon awarding the contract. Payment terms will be detailed in the contract, likely involving staged payments based on milestone achievements.
The structured format and inclusion of critical details make it easy for interested parties to navigate the tender requirements effectively.
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