Indian Railways Tender by East Coast Railway (GEM/2025/B/6140953)
Goods Transport Service – Per KM Based Service - Machinery & Equipment; Open Body LCV Truck; 19 F
Tender Timeline
Tender Title: Goods Transport Service – Per KM Based Service for Machinery & Equipment
Tender Reference Number: GEM/2025/B/6140953
Issuing Authority/Department: Ministry of Railways, Indian Railways
The Ministry of Railways invites qualified bidders to submit their proposals for the Goods Transport Service – Per KM Based Service for Machinery & Equipment. The project aims to establish a reliable and efficient transport service to facilitate the movement of essential machinery and equipment across various locations, optimizing logistics for operational efficacy.
Scope of Work and Objectives
The primary objective of this tender is to procure transport services using Open Body LCV Trucks (19 FT) for the delivery of machinery and equipment. The scope includes transporting a total quantity of 48,000 kilometers, ensuring timely delivery, maintaining safety and quality standards throughout the transportation process.
Eligibility Criteria
To participate in the tender, bidders must meet the following eligibility criteria:
- Registration as a legal entity in accordance with relevant laws.
- Proven experience in providing similar goods transport services.
- Adherence to industry standards and regulations concerning logistics and transportation.
- Compliance with all local and national regulations pertaining to the transport of goods.
Technical Requirements
Bidders are required to have the following technical capabilities:
- Fleet of Open Body LCV Trucks (19 FT) that are well-maintained and suitable for the transportation of machinery and equipment.
- Adequate safety measures in place to protect cargo during transit.
- Systems for tracking shipments to ensure transparency and efficiency.
- Capability to maintain communication with the Ministry of Railways throughout the process.
Financial Requirements
Bidders must demonstrate their financial stability and capability to fulfill the contract requirements by providing:
- Audited financial statements for the last three years.
- Proof of sufficient insurance covering vehicles and goods during transport.
- Details on pricing structure for the per kilometer service to ensure cost-effectiveness.
Document Submission Details
Interested bidders must submit their proposals incorporating all required documents as specified in the tender guidelines. This includes:
- Detailed proposal outlining technical and financial aspects.
- Bid forms and documents as per the tender guidelines. Proposals should be submitted via the designated online platform or other specified channels as outlined in the tender documents.
Special Provisions
- Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation.
- Compliance with the 'Make in India' policy is encouraged, ensuring that local content is prioritized in the logistics process.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Technical qualifications and capacity to deliver the required services.
- Financial offer presented for the transport services.
- Compliance with all technical specifications and quality standards. Final decisions will be made through a transparent evaluation process, with notifications provided to all bidders regarding the results.
Delivery Locations
Services will be required across various designated locations as specified by the Ministry of Railways. Bidders will need to exhibit capability for comprehensive coverage of these transportation routes.
Contact Information
For queries regarding the tender, potential bidders may reach out to the Ministry of Railways. Ensure all communications are concise and relevant to the tender requirements to facilitate prompt responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing necessary licenses, and demonstrating experience in goods transport services. Bidders need to comply with local regulations to ensure they meet criteria set by the Ministry of Railways.
Bidders must possess a fleet of Open Body LCV Trucks (19 FT) suitable for transporting machinery and equipment. They must ensure safety standards, and have tracking systems for shipment monitoring, along with effectiveness in communication during the transport process.
The Earnest Money Deposit (EMD) is a mandatory requirement to qualify for bidding. It demonstrates the bidder’s seriousness. Specific amounts and payment methods are detailed in the tender document, and bidders are advised to adhere to these financial instructions for their submission to be considered valid.
Bid evaluation will consider technical qualifications, financial proposals, and compliance with required specifications for quality standards. The Ministry of Railways will apply a structured evaluation process to ensure all submissions are assessed fairly.
MSEs are extended special provisions to encourage their participation. They may receive benefits such as relaxed eligibility criteria and focused consideration during the evaluation process. Complying with the Make in India policies will enhance their competitive edge in this bidding opportunity.
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