Tender Title: Annual Cleaning, Sanitation and Disinfection Services
Tender Reference Number: GEM/2025/B/6145067
Issuing Authority/Department: Indian Railways, Ministry of Railways
This tender invites bids for the Annual Cleaning, Sanitation, and Disinfection Services to be conducted within the premises of the Divisional Railway Manager's office located in Rajkot, Western Railway. The objective of this tender is to ensure a clean and hygienic environment across multiple office locations, with a focus on both effectiveness and efficiency. The projects goal is to maintain a professional workspace that adheres to high standards of cleanliness and sanitation.
Scope of Work and Objectives
The primary scope of work includes the following services:
- Comprehensive cleaning and sanitation of all office spaces within the DRM offices.
- Regular disinfection procedures to prevent the spread of infections.
- Adherence to guidelines that uphold safety and sanitation standards.
Eligibility Criteria
Bidders must meet specific eligibility requirements to be considered for this tender. These include being a registered service provider with the relevant authorities and previous experience in providing similar cleaning services for corporate or government sectors. Companies must possess all necessary licenses and registrations applicable within the jurisdiction of the Indian Railways.
Technical Requirements
Bidders are required to demonstrate their capability to perform the services outlined in the tender. This includes possessing appropriate equipment for cleaning and sanitation, employing trained personnel, and delivering results adhering to predefined quality standards. Bidders must also have a well-documented methodology for cleaning and disinfection practices.
Financial Requirements
Participants in this tender must provide financial documentation that demonstrates their fiscal responsibility. This includes proof of financial stability, capability to handle the contract's financial obligations, and compliance with applicable taxation laws. Clear documentation of costs associated with the services offered should also be presented.
Document Submission Details
All required documents must be submitted as per the guidelines specified in the tender documentation. Bidders should ensure that all submissions are complete and timely, presented in the prescribed format. Digital formats of documents will be accepted but must follow the specifications outlined in the tender.
Special Provisions
This tender features provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible businesses may receive preferential consideration within the evaluation process, aligning with governmental policies aimed at promoting local enterprises and entrepreneurial growth.
Evaluation Process
Bids will be evaluated based on criteria outlined in the tender documents, which may include a comprehensive assessment of technical capabilities, financial viability, and the bidder’s past performance in similar contracts. The evaluation will also consider the submission documents and compliance to standard practices.
Delivery Locations
The services will be rendered across various offices under the Divisional Railway Manager's jurisdiction in Rajkot, ensuring that each location meets the cleanliness and sanitation standards set forth by the Indian Railways.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to refer directly to the Ministry of Railways’ official contact points, as they can provide necessary guidance on the bidding process.
With substantial focus on maintaining the cleanliness and sanitation of public service premises, this tender presents an opportunity for qualified contractors to contribute effectively to public health and safety within the railway environment.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this cleaning services tender include being a registered entity, possessing all necessary licenses, and demonstrating past experience in providing similar cleaning and sanitation services. Bidders must comply with the regulations set by the Ministry of Railways, ensuring they meet both technical and financial criteria.
Bidders must include several essential certificates in their submission, such as GST registration, previous contract work completion certificates, and experience letters from past clients. These documents validate the bidder’s experience and ensure compliance with local regulations.
The registration process typically involves creating an account on the specified procurement platform, filling out the necessary registration forms, and uploading all required documents. Ensure that all submissions align with the prescribed formats to avoid disqualification.
Accepted document formats for this tender include PDF for formal documents, Excel for financial statements, and images showing prior work if applicable. Bidders should carefully review the submission guidelines to confirm appropriate formats are used.
An Earnest Money Deposit (EMD) is often required to ensure serious bidding. This deposit varies based on the contract value and is maintained until the final award of the contract. Additionally, performance security requirements must be addressed once the contract is awarded, which ensures compliance with the contract terms.
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