Tender Title and Reference Number

Custom Bid for Services - Cleaning all the flooring under the cover except toilet floors, please se

Kanchipuram, Tamil nadu
Service
Qty:NaN
EMD: ₹3.3 Lakh
EST Bid: ₹1.6 Crore

Tender Timeline

Tender Issue
June 12, 2025 at 12:04 PM

Tender Title and Reference Number

Custom Bid for Services
Reference Number: 783b064b

Issuing Authority/Department

Ministry of Railways, Indian Railways

Scope of Work and Objectives

The purpose of this tender is to invite bids for comprehensive cleaning services across various surfaces within Railway facilities. It encompasses cleaning all flooring under covers (excluding toilet floors), flooring/paving of open areas, restroom floors (including dadoing, water closets, and urinals), as well as equipment cleaning such as computers, telephones, projectors, and xerox machines. Additionally, cleaning services will include windows, doors, ventilators, electrical switchboards, main switches, and various articles and models present at the facility.

Eligibility Criteria

Bidders must be registered entities with a valid business incorporation. Companies should possess relevant experience in cleaning and maintenance services, ideally in large public or private sector projects. Compliance with the statutory requirements such as GST registration and labor laws is mandatory.

Technical Requirements

Proposals should provide:

  • Details of the cleaning processes and equipment to be used.
  • A clear outline of the cleaning agents and products along with their compliance to health and safety standards.
  • Evidence of past projects of similar scope and size, including references.

Financial Requirements

Bidders are requested to submit a detailed financial proposal that includes the cost breakdown of services offered. The proposal should specify payment terms which will be evaluated as part of the bidding process. Additionally, a Performance Security Deposit may be required as part of the financial assurances.

Document Submission Details

All bids must be submitted electronically through the designated portal. Required documentation includes but is not limited to:

  • Business registration certificates
  • Tax compliance certificates
  • Detailed proposal and financial bid

Submission guidelines will ensure that all bids are complete and comply with the tender specifications to be considered valid.

Special Provisions

The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from these sectors to promote local business development. Compliance with 'Make in India' policies will be considered favorable during the evaluation process.

Evaluation Process

Proposals will be evaluated based on:

  • Compliance with eligibility and technical requirements.
  • Cost-effectiveness and value of the financial bid.
  • Quality of methodology and past performance references.

Delivery Locations

Services will be provided at specified Indian Railways facilities. Detailed locations will be communicated to the selected bidder after the tender process.

Contact Information

For any queries or clarification related to the tender, interested bidders are encouraged to reach out through the official communication channels provided in the tender documentation.

General Information

Item Category
Custom Bid for Services - Cleaning all the flooring under the cover except toilet floors, please see scope of work item 1 for full Description and Schedule , Custom Bid for Services - Cleaning all the surfacing, flooring/paving under the open area, please see scope of work item 2 for full Description and Schedule , Custom Bid for Services - Cleaning all the toilet, bath room floors, dadoing, Water closet, urinals, please see scope of work item 3 for full Description and Schedule , Custom Bid for Services - Cleaning all the computers, telephone, projectors, xerox machines, please see scope of work item 4 for full Description and Schedule , Custom Bid for Services - Cleaning all the doors, windows, ventilators, window grills, please see scope of work item 5 for full Description and Schedule , Custom Bid for Services - Cleaning all the electrical switch board, electrical switch main, please see scope of work item 6 for full Description and Schedule , Custom Bid for Services - Cleaning all the articles, models, machines, accessories, please see scope of work item 7 for full Description and Schedule , Custom Bid for Services - Cleaning all the p way models, p way materials, caution boards, please see scope of work item 8 for full Description and Schedule , Custom Bid for Services - Cleaning all the earthen surfaces with contractor s labour, please see scope of work item 9 for full Description and Schedule , Custom Bid for Services - Cleaning all the terrace surfaces with contractor s labour, please see scope of work item 10 for full Description and Schedule , Custom Bid for Services - Cleaning all the books in the library with contractor s labour, please see scope of work item 11 for full Description and Schedule , Custom Bid for Services - Pruning down of all the trees when ever required with contractor s labour, please see scope of work item 12 for full Description and Schedule , Custom Bid for Services - Cleaning all the gardens area and maintaining the garden, please see scope of work item 13 for full Description and Schedule , Custom Bid for Services - Maintaining the potted plants including watering, please see scope of work item 14 for full Description and Schedule , Custom Bid for Services - Removing all the vegetation in and around the buildings, please see scope of work item 15 for full Description and Schedule , Custom Bid for Services - Cleaning all the syntex water tank, ground level reservoir, please see scope of work item 16 for full Description and Schedule , Custom Bid for Services - Maintaining all the water pipe lines, valves, taps etc, please see scope of work item 17 for full Description and Schedule , Custom Bid for Services - Maintaining all the sewer lines, inspection chambers, please see scope of work item 18 for full Description and Schedule , Custom Bid for Services - Maintaining all the open drains in the premises with contractor s labour, please see scope of work item 19 for full Description and Schedule , Custom Bid for Services - Recharging DTH service to the Television available in the buildings, please see scope of work item 20 for full Description and Schedule , Custom Bid for Services - Providing magazine service to SRCETC/TBM hostel, please see scope of work item 21 for full Description and Schedule , Custom Bid for Services - Care taker service at SRCETC/TBM hostels round the clock, please see scope of work item 22 for full Description and Schedule
Ministry Name
Ministry of Railways
Department Name
Indian Railways
Organisation Name
Southern Railway
State
Tamil nadu
City
Kanchipuram

Financial Information

Estimated Bid Value
₹1,62,63,393.00
EMD Amount
₹3,25,268.00
Minimum Turnover
₹82.00 Lakh (s)
Bid Offer Validity
65 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
No
Technical Clarifications Time
2 Days

Tender Documents

13 Documents
GeM-Bidding-7905500.pdfMain Document
Other DocumentsOTHER
Scope Of Work DocumentSCOPE_OF_WORK SOW
Payment Terms & ConditionPAYMENT PAYMENT
Other DocumentsOTHER
Other DocumentsOTHER
BOQ DocumentBOQ COMPLIANCE
Other DocumentsOTHER COMPLIANCE
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Bidder Turnover
  • Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, possessing relevant experience in cleaning services, and adherence to statutory regulations such as GST registration. Bidders must also provide evidence of past work in similar projects, confirming their capacity to meet the tender demands.

The required certificates include business registration documents, tax compliance certificates, and a complete financial proposal detailing service costs. Bidders must also include technical specifications that illustrate their cleaning processes and compliance with safety standards.

Bids must be submitted electronically through the designated portal. It is crucial for bidders to ensure that all required documents are included in their submission to avoid disqualification. Specific details related to the submission format and method will be outlined in the tender document.

Bidders are typically required to submit an Earnest Money Deposit (EMD) along with their proposal. Details regarding the amount and associated Performance Security requirements will be outlined in the tender. Payment terms should also be clearly detailed in the financial proposal provided by the bidder.

Micro, Small, and Medium Enterprises (MSEs) and startups enjoy special provisions that encourage their participation. These may include relaxed eligibility criteria, preferential evaluation, and possible support initiatives under ‘Make in India’ policies, supporting local businesses in securing government contracts.

Probable Bidders

Companies likely to bid

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