Indian Railways Tender by East Coast Railway (GEM/2025/B/6141023)

Tender Title: Printing and Photocopying Service

Reference Number: GEM/2025/B/6141023

Issuing Authority/Department

This tender is issued by the Ministry of Railways, under the jurisdiction of the Indian Railways. The Ministry is responsible for carrying out the operations and development of the railway sector in India.

Scope of Work and Objectives

The objective of this tender is to solicit proposals for comprehensive Printing and Photocopying Services. The selected vendor will provide offsite printing services, including monochrome printing of documents on A4-sized paper. The total quantity required is 49,640 units. The primary goal is to ensure that the Indian Railways can efficiently manage its documentation needs while adhering to high standards of quality.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Registration as a legal entity in India.
• Proven experience in providing printing and photocopying services, preferably to government or large organizations.
• Adherence to all applicable local laws and regulations pertaining to printing services.

Technical Requirements

Bidders should align with the following technical specifications:

• Capability to handle large-volume printing requests while maintaining quality.
• Use of high-quality materials, specifically JK Copier paper in A4 size (21.0 x 29.7cm) with a paper weight of 75-85 GSM.
• Equipment should be capable of high-speed monochrome printing to meet the demands of the Indian Railways.

Financial Requirements

Bidders must provide a comprehensive pricing proposal that details:

• Unit rates for each service offered.
• A breakdown of any additional costs, if applicable.
• All pricing must remain competitive and comply with the financial requirements set forth by the Ministry of Railways.

Document Submission Details

All proposals must be submitted in the required formats, as outlined in the tender documentation. Bidders should ensure that their submissions are complete and include all necessary documents that validate their eligibility and capability to deliver the services as specified.

Special Provisions

This tender may include benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions for startups. These benefits aim to encourage participation from smaller businesses and facilitate their growth within the sector.

Evaluation Process

Proposals will be evaluated based on:

• Compliance with technical specifications.
• Pricing competitiveness.
• Experience and capacity to fulfill the requirements effectively.

Bids will be reviewed by a designated committee, ensuring a structured evaluation methodology to select the most appropriate service provider.

Delivery Locations

Deliveries will be made to designated locations as specified by the Indian Railways. Bidders are expected to indicate their capacity to support logistics and delivery of printed materials to various railway locations throughout India.

Contact Information

For any inquiries related to this tender, bidders are encouraged to reach out through the official communication channels of the Indian Railways. Detailed contact information can be found in the tender documentation.