Department of Higher Education Tender by Education Secretariate (GEM/2025/B/6106838)
Printing and Photocopying Service - Photocopying; Onsite; 7; 1; With Operator; Paper to be provided
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Tender Title: Printing and Photocopying Service
Reference Number: GEM/2025/B/6106838
Issuing Authority/Department:
Department of Higher Education, Ministry of Education
Scope of Work and Objectives
The primary objective of this tender is to solicit submissions for printing and photocopying services that deliver high-quality outputs tailored to the requirements of the Department of Higher Education. The services will specifically cover onsite photocopying tasks with the capability to manage a variety of documents, ensuring that all printing needs are met effectively. The service provider is expected to provide an operator for the tasks while supplying the paper, ensuring excellent operational standards throughout the engagement.
Eligibility Criteria
To be considered eligible for this tender, bidders must comply with the following criteria:
- Must be a registered entity with the appropriate licenses and registrations to provide printing and photocopying services.
- Must demonstrate prior experience in delivering similar services to government or educational institutions.
- Must possess the necessary equipment and technology to meet the operational demands of onsite photocopying.
Technical Requirements
Bidders are required to meet the following technical specifications:
- Service Providers must have industry-standard photocopying machines capable of printing on A4 paper (21.0 x 29.7 cm).
- The machines should support various paper types, primarily within the weight range of 65-75 GSM.
- The photocopying services should include the capability to produce monochrome prints, specifically utilizing JK Copier technology or equivalent.
Financial Requirements
Bidders must provide detailed financial proposals that adhere to the following:
- A clear breakdown of costs associated with the printing and photocopying services, including any additional fees for specialized requests.
- Bidders may be required to submit an Earnest Money Deposit (EMD) as part of the proposal submission process, which will be specified in the further documentation.
Document Submission Details
Proposals must be submitted in a complete format including:
- A cover letter detailing the bidder’s intent and commitment to meet the service requirements.
- Technical proposal addressing all technical specifications listed in the tender.
- Financial proposal clearly outlining pricing and additional costs.
- Relevant certificates proving eligibility and compliance with industry standards.
The submission method and deadline for proposals will be clearly communicated through the procurement channels.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, aiming to foster inclusivity in the procurement process.
Evaluation Process
All proposals will undergo a comprehensive evaluation based on:
- Compliance with eligibility criteria.
- Adherence to technical requirements.
- Competitiveness of the financial proposal.
The evaluation committee will follow a structured process to ensure fair consideration of all submissions.
Delivery Locations
Services are to be provided onsite at various locations specified by the Department of Higher Education. These locations will be detailed upon award notification.
Contact Information
For any inquiries or clarifications regarding this tender, please refer to the official channels of the Department of Higher Education. Bidder responses and further contact details will be provided in the total tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity capable of providing printing and photocopying services. Bidders must also demonstrate experience in similar projects and possess the necessary infrastructure and technology for onsite photocopying. Proof of compliance with these requirements must be included in the submission package.
Bidders must attach relevant certificates that demonstrate their eligibility and compliance with quality standards for printing and photocopying services. This includes business registration, GST registration, and any industry-specific certifications that validate their operational capability.
The payment terms will be outlined in the tender documentation. Typically, payments are structured based on milestones, completion of services, and submission of invoices. Bidders are encouraged to detail their proposed payment schedules in their financial submissions, aligning with the overall service delivery timeline.
Proposals for the printing and photocopying services must be submitted electronically, utilizing formats such as PDF or DOC. All submissions should be structured as mentioned in the tender requirements, ensuring all necessary documents are included for evaluation.
Yes, this tender has special provisions aimed at promoting MSEs and startups. Bidders who fall under these categories are encouraged to apply, as the tender process prioritizes inclusivity and aims to enhance participation from smaller enterprises within the industry.
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