Department of Defence Production Tender by Armoured Vehicles Nigam Limited (GEM/2025/B/6173927)
Printing and Photocopying Service - Photocopying; Onsite; 6; 1; With Operator; Paper to be provided
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Tender Title: Printing and Photocopying Service
Tender Reference Number: GEM/2025/B/6173927
Issuing Authority:
Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure comprehensive printing and photocopying services. The selected vendor will provide onsite services for photocopying operations that will assist the Department of Defence Production in fulfilling its operational requirements. The service provision must include an operator, with all necessary supplies, including paper, being provided by the vendor. The tender calls for a total of 70,000 copies to be printed or photocopied on A4 paper, in monochrome format, adhering to quality specifications. The expected quality grades for the paper are between 65-75 GSM, acceptable brands include JK Copier, BILT, and Classmate.
Eligibility Criteria
To participate in this tender, vendors must meet specific eligibility requirements, including being a legally recognized entity, having a clear operational track record in printing services, and compliance with stipulated government guidelines. All bidders must also demonstrate the capability to meet the quantity and quality requirements.
Technical Requirements
Bidders are required to provide operational details covering the technical capabilities necessary for fulfilling the printing services. This includes presenting documented proof of quality compliance, equipment specifications, and the skill level of operating personnel to assure effective service delivery.
Financial Requirements
The financial proposal must reflect a clear pricing structure covering the entire scope of services, ensuring all costs associated with the printing and photocopying service are detailed. This includes operator fees and any additional charges related to specific requirements. Vendors will also need to comply with earnest money deposit mandates applicable to the tendering process.
Document Submission Details
Vendors are to submit their proposals electronically, ensuring all required documentation is attached. Details regarding the submission method, along with any formats specified by the issuing authority, will be communicated through the official tender platform.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers specific benefits to promote their inclusion in government contracts. It also outlines provisions favorable to startups, showcasing the ministry's commitment to local industry growth aligned with the Make in India initiative.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria that assess technical capability, financial viability, and the compliance of the proposals with tender specifications. Each submission will undergo a robust review process to ensure only qualified vendors are shortlisted for the awarding of the contract.
Delivery Locations
The location for service delivery will be specified by the Department of Defence Production within its operational spheres, thereby ensuring effective on-site management by the awarded vendor.
Contact Information
For further inquiries regarding the tender, prospective bidders are encouraged to contact the Department of Defence Production through the appropriate official channels as shared on the official website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity providing printing services. Bidders must demonstrate a successful operational history and adherence to government regulations. Any required certifications and compliance with the quality standards specified in the tender documents are also mandatory.
Bidders need to meet specific technical specifications, including providing details on the types of equipment used, manpower qualifications, and quality assurance protocols. It is essential that these specifications align with the stated requirements, particularly focusing on paper quality (65-75 GSM) and acceptable brands for transparency during contract execution.
The evaluation and selection process will involve a thorough review of all submitted proposals based on various criteria such as technical capability, pricing structure, and compliance with all specifications laid out in the tender. Shortlisted bids will be notified as per the formal procedures detailed in the tender documentation.
Participation in this tender presents unique benefits for MSEs, including tailored clauses that promote their engagement in government procurements. This includes easier compliance processes, potential financial incentives, and a commitment from the Ministry of Defence to support regional businesses contributing to local economies under the Make in India initiative.
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