NA Tenders (GEM/2025/B/6160022)
Printing and Photocopying Service - Photocopying; Onsite; 5; 1; Without Operator; Paper to be provi
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Tender Title: Printing and Photocopying Services
Reference Number: GEM/2025/B/6160022
The Ministry of Petroleum and Natural Gas is inviting bids for the provision of Printing and Photocopying Services as outlined in this tender documentation. This tender aims to secure comprehensive onsite photocopying services that meet the operational demands of the ministry. Interested bidders are encouraged to thoroughly review all details and requirements to ensure compliance and competitiveness in the bidding process.
Scope of Work and Objectives
The scope of work involves providing onsite photocopying services for a total quantity of 50,000 copies. The services will predominantly include monochrome photocopying, with the understanding that all necessary paper will be provided by the buyer. The primary objective is to ensure that the ministry’s printing needs are met promptly and efficiently, supporting both administrative and operational functions.
Eligibility Criteria
To be eligible for consideration under this tender, bidders must meet certain criteria. These include being a registered business entity with relevant experience in providing printing and photocopying services. Compliance with local regulations and possessing necessary certifications in quality and safety standards will also be essential. Only those who meet these eligibility requirements will be allowed to proceed with their bids.
Technical Requirements
Bidders must ensure that their equipment adheres to specified technical specifications, particularly concerning efficiency and output quality. Quality standards are a significant factor, as the ministry expects high-volume outputs with clear legibility and reliability. Bidders will need to demonstrate that they have the necessary technical capabilities and experience to handle onsite photocopying of this nature.
Financial Requirements
Bidders are required to submit financial documents that showcase their capacity to deliver the services within the budget limits set forth in this tender. A detailed breakdown of costs, including any potential fees associated with ancillary services, should also be provided.
Document Submission Details
All documents relevant to the bid must be submitted through the designated procurement portal. Bidders should ensure that their submissions are complete and accurate, as incomplete bids may be disqualified. Electronic formats for document submissions will be specified, and care should be taken to adhere to these instructions to facilitate evaluation.
Special Provisions
This tender particularly encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. Specific provisions are in place to ensure that these entities receive fair consideration in the awarding process.
Evaluation Process
A structured evaluation process will be implemented to ensure fairness and transparency. Bids will be assessed based on criteria such as financial viability, technical capability, and adherence to quality standards. The ministry emphasizes the importance of a comprehensive evaluation to select the best provider for the required services.
Delivery Locations
Services will primarily be delivered at the ministry's designated locations, ensuring responsive service provision that meets the ministry's operational needs. Bidders should be prepared to mobilize resources quickly to any requested site.
Contact Information
For inquiries regarding this tender, interested bidders can reach out through the official procurement communication channels established by the Ministry of Petroleum and Natural Gas. Specific contact details may be found within the official tender documents.
Additional Notes
It is critical that all participants closely follow the terms and conditions stipulated in the tender documentation. Any deviations or non-compliance may lead to disqualification from the tender process. All bidders are encouraged to submit early to avoid complications as the submission deadline approaches.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing printing and photocopying services. Bidders must demonstrate relevant experience, comply with local regulations, and possess necessary quality and safety certificates. Additionally, participation from Micro, Small, and Medium Enterprises (MSEs) and startups is encouraged, provided they meet the basic eligibility criteria set forth.
Bidders are required to operate equipment that meets specific technical specifications, which include monochrome output quality and efficiency in handling high-volume requests. The equipment should be capable of producing clear and readable copies, fulfilling the ministry’s expectations for large quantities of photocopying work on-site. Compliance with industry-quality standards is mandatory to ensure reliability.
The payment terms for this tender will be detailed within the official bid solicitation. Typically, payments may be structured on milestone completion or submitted upon delivery of services. Bidders must outline their payment expectations in their proposals, ensuring they are in line with the ministry’s procurement policies.
All bid submissions must be executed through the designated electronic procurement platform as specified in the tender documentation. It is crucial that bidders comply with the prescribed formats and submission methods to avoid any issues during the evaluation and selection process.
Yes, the tender explicitly encourages the participation of Micro, Small, and Medium Enterprises (MSEs). Special provisions are in place to ensure that such enterprises are given fair consideration during the evaluation process. This initiative aligns with the government’s objectives to boost local businesses and stimulate economic growth in the sector.
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