Tender Title: Self - Contained Drinking Water Coolers (V3) as per IS 1475
Tender Reference Number: GEM/2025/B/6144310
Issuing Authority: Indian Railways, Ministry of Railways
Scope of Work and Objectives
The primary objective of this tender is to procure self-contained drinking water coolers (V3) that comply with the IS 1475 standards. The Indian Railways aims to enhance the availability of clean drinking water across its stations and facilities by acquiring a total of 18 units of these coolers. The intention is to provide efficient and safe drinking water solutions for passengers and staff, improving overall customer satisfaction and health standards in the railway environment.
Eligibility Criteria
To participate in this tender, bidders must fulfill specific eligibility criteria. All participating entities must be legally registered and possess relevant certifications that demonstrate their capability to provide the required goods. Compliance with the guidelines set forth by the Ministry of Railways is mandatory, and bidders must also prove their experience in delivering similar products within stipulated timelines.
Technical Requirements
The technical requirements for the self-contained drinking water coolers specify adherence to the IS 1475 standards. Bidders must provide technical specifications and maintain quality standards that ensure longevity, performance efficiency, and energy conservation in the coolers. Products should be designed for high-volume usage, with safety features to ensure contamination-free water supply.
Financial Requirements
Bidders are required to submit a financial proposal that includes not only the cost of the coolers but also any ancillary costs associated with transportation and installation. The bid should also cite any taxes and fees as applicable. Considerations for budget constraints of the Ministry are to be respected, ensuring proposals offer competitive pricing without compromising quality.
Document Submission Details
All submissions must include complete documentation. Bidders should provide:
- A cover letter summarizing the proposal
- Detailed technical specifications
- Financial proposal
- Company registration documents
- Any relevant certifications
Submissions are primarily accepted through the designated online platform, and complete adherence to the submission guidelines is crucial for consideration.
Special Provisions
There are specific provisions for Micro, Small, and Medium Enterprises (MSEs), and startups looking to participate in this tender. Encouragement will be provided for such entities to foster local businesses and innovation, aligning with national standards and policies, including 'Make in India' initiatives.
Evaluation Process
The evaluation process will be structured to ensure fairness, focusing on the technical capabilities and financial viability of all bids. The submitted proposals will undergo scrutiny against the technical requirements and pricing structures set forth in this tender notice. The evaluation committee will make recommendations based on a comprehensive analysis, leading to the selection of the most qualified vendors.
Delivery Locations
Successful bidders will be required to deliver the coolers to specified railway stations and facilities across the jurisdiction of Indian Railways. Detailed delivery schedules will be established post-award of the contract, ensuring timely and efficient distribution of the products.
Contact Information
For any inquiries or further clarification regarding this tender, participants may reach out through the official contact channels provided within the tender documentation. It is essential for all bidders to make use of the official communication channels to ensure their queries are addressed correctly and promptly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding relevant certifications, and presenting a proven track record of supplying similar self-contained drinking water coolers. Bidders must comply with the guidelines established by the Ministry of Railways, demonstrating both financial capability and technical expertise in hence participating in the procurement process successfully.
Participants must provide a range of documents, including registration certificates, quality compliance documents aligned with the IS 1475 standards, and any necessary industry-related certifications. Notably, these certifications validate the technical specifications of the coolers, ensuring conformity to required quality standards.
Proposals must be submitted through the designated online portal. Submitted documents should adhere to specified formats, including technical and financial proposals, a cover letter, and registration certificates. It is crucial to review submission guidelines comprehensively to comply with the submission methods outlined in the tender documentation.
The Earnest Money Deposit (EMD), if applicable, will vary based on the estimated value of the tender. EMD ensures that the bidders are serious in their proposals, adhering to the tender’s performance security requirements once awarded. Details about the EMD amount and payment methods will be specified in the official tender announcement.
Micro, Small, and Medium Enterprises (MSEs) benefit from specific provisions within this tender framework designed to encourage local procurement and innovation. Support may include simplified registration processes, additional preferences in evaluation, and alignment with national policies promoting local content and fostering growth within the Make in India initiative.
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