Indian Railways Tender by Eastern Railway (GEM/2025/B/6160618)
Custom Bid for Services - Hiring of 02 nos dedicated truck of 05 Ton capacity with driver and 02 no
Tender Timeline
Tender Title: Custom Bid for Services - Hiring of Dedicated Trucks and Utility Vehicles
Tender Reference Number: GEM/2025/B/6160618
Issuing Authority/Department: Ministry of Railways, Indian Railways
Scope of Work and Objectives
This tender aims to hire two dedicated trucks with a capacity of 5 tons and two utility vehicles (Scorpio, Xylo, Innova, Bolero) along with drivers. The primary purpose is to utilize these vehicles as Road ART (Railway Asset Restoration Team) at the Andal and Asansol jurisdictions. The designated period for the operation of these vehicles is set for three years.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. This includes being a registered entity in accordance with applicable laws, possessing the necessary licenses to operate commercial vehicles, and demonstrating experience in providing similar services.
Technical Requirements
Bidders are required to submit technical documentation demonstrating the following:
- Capacity to provide two dedicated trucks and two utility vehicles with drivers.
- Insurance documentation for vehicles and drivers.
- Compliance with safety and operational standards set forth by relevant authorities.
- Proof of previous experience in rental or leasing services of similar equipment.
Financial Requirements
Bidders must provide documentary evidence of their financial stability, which may include:
- Bank statements.
- Audited financial statements for the preceding three years.
- Details of any existing obligations that could impact the service delivery.
Document Submission Details
All required documents must be submitted electronically via the designated tendering portal. Bidders should ensure that they comply with the specified format and guidelines for submissions. The submission should include both technical and financial bids, clearly marked and organized.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions may be made to ensure fair competition and support for these entities, promoting the overarching goals of local procurement and utilizing indigenous resources.
Evaluation Process
The evaluation process will consider both technical and financial proposals. Each submission will be assessed based on defined criteria, including:
- Compliance with technical specifications.
- Financial competitiveness.
- Qualifications and experience of the bidding entity.
Delivery Locations
The vehicles will be utilized within the jurisdictions of Andal and Asansol under the supervision of the Indian Railways.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to reach out through the official channels provided on the tendering portal, adhering to the guidelines for communication.
This tender offers an important opportunity for entities specializing in transportation and logistics services to partner with the Indian Railways for a critical operational need, aiming for seamless service delivery over the stipulated period.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity set up in accordance with local laws, possessing necessary vehicle operation licenses, and having prior experience in similar transportation services. Bid participation is also open to MSEs and startups as per special provisions in the tender.
Bidders must provide several essential certificates including vehicle registration documents, proof of insurance for vehicles and drivers, and compliance certificates indicating adherence to safety and operational standards. Any additional certifications related to quality standards in service provision will enhance the bid.
To register for this tender, participants must create an account on the designated tendering portal. This involves filling out a registration form with necessary details about the entity, confirming the registration through a verification process, and subsequently accessing the tender documentation.
Submissions must adhere to digital formats specified in the tender document. Typically, formats such as PDF, DOCX, and XLS are accepted. It is critical to ensure that the documents are clear, legible, and structured according to the provided guidelines.
Yes, this tender offers special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. These initiatives are designed to foster inclusivity in the bidding process, facilitating better opportunities for local businesses and compliance with ‘Make in India’ policies, thereby encouraging local procurement practices.
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