Tender Title: Custom Bid for Services - Hiring of Vehicles

Reference Number: GEM/2025/B/6152674
Issuing Authority: NLC India Limited, Ministry of Coal

NLC India Limited, a notable entity under the Ministry of Coal, is issuing a tender for the hiring of vehicles as part of its operations for the North Dhadu Coal Mine Project. This project emphasizes logistical efficiency and timely transportation of personnel and equipment in the western part of the coal mine.

Scope of Work and Objectives

The objective of this tender is to engage qualified service providers for the provision of various vehicles on an "as and when required basis" for a duration of three years. The required fleet will comprise:

• 2 Innova vehicles
• 2 Scorpio vehicles
• 6 Bolero vehicles
• 1 Swift Dzire vehicle
• 1 Etios vehicle

These vehicles will be utilized for a minimum of 12 hours per day according to operational needs at the mine site. The contractor must ensure that vehicles are well-maintained, readily available, and compliant with the highest safety and quality standards.

Eligibility Criteria

Participants must meet the following eligibility conditions to qualify for this tender:

• Must be a registered entity with a valid license to operate in this sector.
• Previous experience in logistics or vehicle hiring services is preferred.
• Submission of valid certificates of vehicle ownership and roadworthiness.

Technical Requirements

Suppliers must comply with the technical requirements stipulated by the Ministry of Coal, which include:

• All vehicles must be in excellent condition, with up-to-date maintenance and insurance documents.
• Compliance with environmental regulations, including emissions norms.
• Provide a reliable and efficient support system to manage any vehicle-related issues that may arise.

Financial Requirements

Interested parties are expected to submit a detailed financial proposal reflecting costs associated with vehicle hiring. This includes:

• Pricing for all vehicle categories offered.
• Detailed payment terms, ensuring transparency and compliance with procurement norms.

Document Submission Details

Bidders must submit the following documents:

• Detailed proposal including financial breakdown
• Eligibility certificates
• Relevant technical documentation

Submissions must be made electronically through the designated procurement platform, ensuring that all required formats and documents are adhered to.

Special Provisions

In alignment with national policies, this tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), promoting equitable business opportunities for local suppliers and startups.

Evaluation Process

The evaluation will be carried out in two distinct stages:

1. Technical Evaluation: Ensuring compliance with all the requirements.
2. Financial Evaluation: Cost-effectiveness in bidding proposals.

The tender board will assess each submission based on rigorous evaluation standards, including adherence to quality and safety measures.

Delivery Locations

The delivery of services will primarily occur at the North Dhadu Coal Mine Project, with logistics planned and coordinated as per operational requirements.

Contact Information

For inquiries related to this tender, participants are encouraged to reach out via formal communication channels provided in the tender documentation.

As such, all interested parties are urged to prepare and submit their bids while ensuring full compliance with the outlined requirements for successful participation in this bidding process.