Tender Title: Custom Bid for Services – Non-Ac Vehicle with Driver
Tender Reference Number: GEM/2025/B/6172163
Issuing Authority: Ministry of Railways, Indian Railways
The Custom Bid for Services - Non-Ac Vehicle with Driver aims to procure the rental services of non-air-conditioned vehicles along with a qualified driver for the Ministry of Railways. This tender is critical for maintaining operational efficiency and ensuring travel needs are adequately met.
Scope of Work and Objectives
The awarded vendor will provide one non-air-conditioned vehicle with a driver on a full-time basis. This service includes availability around the clock, accommodating a total covered distance of 4000 kilometers per month. Additionally, bidders are required to account for extra kilometers, as outlined in the tender document. This initiative seeks to enhance the mobility for operational activities within the Indian Railways ambit.
Eligibility Criteria
Eligible bidders must possess valid registration and experience in providing transportation services. They should demonstrate the capability to meet these service requirements, showcasing past service records and references.
Technical Requirements
Bidders must provide detailed specifications of the vehicles offered, including the make, model, year of manufacture, and necessary certifications that state compliance with safety and performance regulations. Each vehicle must meet technical standards set forth by the relevant transport authorities, ensuring reliability and safety for all transportation needs.
Financial Requirements
All bidders must provide their financial documents, including proof of solvency and any other documentation that showcases the financial health required for fulfilling the tender obligations. The pricing structure should be clear, with distinct charges for monthly vehicle rent and additional kilometers as stipulated.
Document Submission Details
Bidders must submit their documents electronically via the designated portal. Required documents include business registration certificates, proof of experience, financial statements, and compliance certificates along with the completed bid form.
Special Provisions
Special considerations are available for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may receive benefits such as reduced eligibility criteria, improved evaluation scores, and financial incentives thus enhancing their competitive edge within the tender process.
Evaluation Process
Bids will be evaluated based on a set scorecard focusing on technical compliance, financial viability, and overall service capability. An emphasis will be placed on the quality of the vehicles and the experience of the drivers provided. Local content and 'Make in India' compliance will also be considered during the evaluation process.
Delivery Locations
Services will primarily be required within jurisdictions specified by the Indian Railways, mainly focusing on locations where operations necessitate consistent vehicle availability.
Contact Information
For further inquiries regarding this tender, interested parties may refer to the official channels provided by the Ministry of Railways. Specific contact details are available on the bidding portal.
This tender, designated as a Custom Bid for Services, underscores the commitment to enhancing operational efficiency through reliable transportation services, emphasizing compliance with local procurement policies and quality standards to ensure not only a seamless bidding process but also successful project execution.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid documentation to demonstrate capability in providing transportation services. Bidders should possess experience with similar contracts and provide references to ensure they can meet the operational demands of the Ministry of Railways. Additionally, compliance with financial solvency and technical specifications is mandatory.
Bidders must submit various certifications, including registration certificates, proof of safety compliance, and vehicle fitness certifications. Documentation confirming the experience in providing vehicle hiring services and adherence to all regulatory mandates is also required, showcasing an understanding of applicable transport laws.
To participate, bidders need to undergo a simple registration process on the designated tender portal. This may involve creating an account, providing necessary business details, and uploading required documents. After successful registration, bidders can access the tender documents and submit their bids within the stipulated timeframe.
Accepted document formats include PDF, DOCX, and XLSX as specified in the tender guidelines. All documents must be clear, concise, and legible, ensuring that all necessary information is accessible for the evaluation committee.
Micro, Small, and Medium Enterprises (MSEs) may enjoy various benefits, including easier eligibility requirements, financial aids, and better evaluation scores to enhance competitiveness. They are encouraged to participate actively, aligning with the government’s ‘Make in India’ initiatives for local businesses to thrive in public procurement.
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