Tender Title: Custom Bid for Services - Rent for Non-Ac Vehicle with Driver
Reference Number: GEM/2025/B/6171944
Issuing Authority/Department: Indian Railways, Ministry of Railways
The purpose of this tender is to invite qualified bidders to submit proposals for the rent of a non-air-conditioned vehicle with a driver, available round the clock, for the Indian Railways. The successful contractor will be required to provide one vehicle per month, covering a distance of up to 5000 kilometers. This contract is integral for ensuring reliable transportation for official duties related to rail operations.
Scope of Work and Objectives
The primary objective of this tender is to furnish two non-ac vehicles with qualified drivers for the Ministry of Railways for a duration outlined within the tender documentation. The vehicles provided must meet specified technical and quality standards to ensure safety and compliance with regulations. Bidders are required to present comprehensive proposals detailing their vehicle options, which must also be capable of withstanding rigorous usage, while adhering to the prescribed service quality standards.
Eligibility Criteria
Eligible bidders must be registered entities capable of fulfilling the outlined requirements. They should possess relevant experience in providing vehicle rental services and demonstrate compliance with applicable government regulations. Additionally, bidders must provide evidence of their capability to mobilize the required resources promptly.
Technical Requirements
The vehicles provided must conform to the following specifications:
- Non-Air Conditioned
- A minimum capacity to accommodate three passengers comfortably
- Proper safety features including seatbelts and functioning lights
- Present a clean, well-maintained appearance
Companies must submit their vehicle specifications along with all necessary certifications to validate compliance with local transportation regulations.
Financial Requirements
Bidders are required to submit their financial proposals, detailing the rental costs for providing two vehicles over the entire contract period. The proposal should include details on additional charges for extra kilometers beyond the stipulated 5000 kilometers per month, as outlined in the tender documents.
Document Submission Details
All required documents must be submitted through the designated online platform. Bidders should ensure their documentation includes:
- Company registration certificates
- Technical specifications of vehicles
- Financial bid in the prescribed format
- Proof of previous contracts in similar services
Special Provisions
This tender includes provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Registered MSEs may benefit from reserved pricing tiers and lower eligibility thresholds to enhance their competitive edge in the bidding process.
Evaluation Process
The selection process will involve evaluating submitted bids based on technical compliance and financial competitiveness. Bids will be compared against established benchmarks, and the lowest eligible bid will be awarded the contract.
Delivery Locations
Successful bidders will be required to provide the vehicles at designated locations as specified by the Indian Railways. These locations are subject to operational needs and may vary as per departmental requirements.
Contact Information
For any inquiries related to this tender, bidders are encouraged to refer to the official communications from the Indian Railways, ensuring all questions are directed through the appropriate channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing transportation services and fulfilling all stipulated conditions in the tender. Companies should possess a valid registration, relevant experience in vehicle rental services, and provide documents that attest to their operational capabilities. Additionally, they must comply with all regulations set forth by the Ministry of Railways.
The vehicles provided under this tender must be non-air conditioned, equipped with essential safety features like seatbelts and functioning lights, and capable of accommodating a minimum of three passengers. Bidders are required to present detailed technical specifications with their submission to ensure compliance with the specified standards and service quality.
While the specific details regarding the Earnest Money Deposit (EMD) should be referenced in the tender documentation, typically, all bidders are required to submit an EMD to ensure their commitment to the bidding process. This amount will be returned to unsuccessful bidders, whereas the successful bidder’s EMD may be adjusted against the performance security during contract finalization.
Submissions must be made through the designated online bidding platform specified in the tender documentation. Bidders are required to ensure that all necessary documents, including technical specifications and financial proposals, are uploaded in the prescribed formats to facilitate a smooth evaluation process.
Micro, Small, and Medium Enterprises (MSEs) stand to gain from special provisions such as relaxation in eligibility criteria and potential preferences in the evaluation process. This initiative aims to encourage MSE participation in government contracts, thus supporting local businesses and promoting the ‘Make in India’ initiative.
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