Tender Title: Public Address System
Reference Number: GEM/2024/B/5536515
Issuing Authority/Department
This tender is issued by the Ministry of Railways, specifically from the Indian Railways, under the organizational jurisdiction of North Western Railway.
Scope of Work and Objectives
The objective of this tender is to procure Public Address System units, classified under the category of Public Address Systems (Q3). A total quantity of 4 units is required for seamless operation within the railway system. The suppliers are expected to provide high-quality products meeting specified technical criteria that align with the operational needs of the Indian Railways.
Eligibility Criteria
To qualify for participation, bidders must be registered entities with sufficient experience in supplying similar systems to government organizations or public sector undertakings (PSUs). Specifically, bidders are required to furnish documentation showcasing a minimum of 2 years of past experience in the supply of comparable products.
Technical Requirements
Bidders must submit the following technical documentation:
- Experience Criteria showcasing previous contracts.
- Past Performance documentation.
- OEM Authorization Certificate.
- Any additional documents requested in the ATC (Additional Technical Criteria) to validate eligibility.
Financial Requirements
A clear stipulation is provided regarding the earnest money deposit (EMD) and performance security, indicating that no such funds are mandated for this tender. The bid value estimation for this tender stands at INR 83,592.
Document Submission Details
Bidders are required to submit all relevant documents electronically through the GeM portal. Compliance with the submission of originally requested documents, including those showcasing eligibility for exemptions, is essential. Standards for documentation include proper verification through Udyam registration for MSE participants seeking purchase preference.
Special Provisions
Special consideration is given for Micro, Small, and Medium Enterprises (MSEs). MSE vendors with valid Udyam Registration will benefit from preferential treatment in the evaluation process. Notably, startup entities are not provided with exemptions from experience or turnover requirements.
Evaluation Process
Bids will be evaluated based on a total value wise evaluation method, focusing on the quality and reliability of the proposed solutions. The evaluation will include verification of the experience criteria and technical compliance based on documentation submitted.
Delivery Locations
The delivery locations will primarily pertain to designated locations of Indian Railways facilities, as specified in the bid documentation.
Contact Information
For further inquiries, bidders may refer to the official document hosted on the GeM portal. Specific contact details are typically embedded within the tender documentation, ensuring bidders can seek clarifications effectively.
Additional Information
The tender promotes compliance with the ‘Make in India’ initiative; however, bidders seeking exemptions need to substantiate claims via supporting documents. The closure of bids is managed through an electronic auction facilitated via GeM.
For complete details, access the documents through the links provided:
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include that bidders must be registered entities with a proven history of supplying similar products to government organizations or PSUs. A minimum of 2 years of past experience is mandatory, along with supporting documentation that validates this history.
Bidders must provide an OEM Authorization Certificate, documentation of Experience Criteria, and a record of Past Performance. Any bidder seeking an exemption from experience criteria must provide supporting documents to justify eligibility.
Participants need to ensure their registration on the GeM portal. This involves completing the necessary documentation for registration, which should align with the experience and product types they wish to bid for.
Bidders are advised to submit all documents in widely recognized formats, preferably PDF, JPEG, or DOCX. Submissions must adhere strictly to the requirements outlined in the tender documentation to avoid disqualification.
Bidders are expected to meet high-quality standards defined in the technical specifications section of the tender document. Compliance with these standards ensures that the public address systems supplied are reliable and effective.
Successful bidders must comply with all public procurement rules and Make in India policies, including documentation of MSE registration for those claiming purchase preference.
No performance security is required for this tender, making it accessible to a wider range of suppliers, particularly benefiting MSEs and newer entrants in the industry.
Payment terms will be based on mutually agreed conditions between the procuring authority and selected suppliers, ensuring clarity regarding deliverables and payment schedules.
Bids undergo a total value wise evaluation, focusing on the financial competency, technical compliance, and the experience demonstrated in previous contracts. Evaluation is rigorous to ensure only eligible bidders proceed.
While specific dates should be referred to in the tender documentation, bids are generally expected to adhere to preliminary submission timelines as outlined in the tender announcements.
MSEs with valid Udyam Registration can enjoy purchase preference, which positively influences their evaluation ratings. This provision aims to support the growth of small businesses.
Startups are not exempt from the experience or turnover criteria, implying that they need to align with the experience requirements set forth in the tender.
Bidders must ensure their offerings comply with Make in India guidelines, promoting local manufacturing initiatives, which enhance the eligibility for procurement under this tender.
Results will be communicated through official channels, typically via notifications on the GeM portal to ensure transparency. Bidders are encouraged to monitor updates closely.
While detailed penalties for late submissions are usually outlined in the tender document, adherence to submission guidelines is strongly emphasized to avoid disqualification.
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