Tender Title: Scanner Supply Tender

Reference Number: GEM/2025/B/6147225

Issuing Authority/Department: Information and Communication Technology Department, Mizoram

The Scanner Supply Tender aims to procure a set of high-performance scanners required by the Information and Communication Technology Department of Mizoram. This tender involves the supply of two scanners as detailed in the scope of work outlined below.

Scope of Work and Objectives

The primary objective of this tender is to source high-quality scanners that meet the technological requirements necessary for efficient data management and processing within the department. The successful bidder will be responsible for delivering scanners that are user-friendly, reliable, and suitable for various documentation processes prevalent in government operations.

Eligibility Criteria

To qualify for submission, bidders must meet the following eligibility requirements:

• Be a registered business entity with valid licenses.
• Provide proof of at least two years of experience in the supply of similar equipment.
• Have a sound financial background supported by financial statements from the past two fiscal years.

Technical Requirements

Bidders must adhere to specific technical requirements for the scanners, which include:

• Scanning speed of at least 30 pages per minute.
• Compatibility with widely used operating systems.
• Ability to perform both color and black & white scanning at high resolutions.
• Provision for features such as duplex scanning, OCR (Optical Character Recognition), and automatic document feeding.

Financial Requirements

All bidders must include a detailed financial proposal along with their submissions. This should include:

• Unit pricing for each scanner.
• Total cost for the required quantity.
• Any additional costs related to taxes, delivery, or installation services.

Document Submission Details

Bidders are required to submit their proposals comprising the technical and financial documents. All submissions must be done electronically through the designated procurement portal by the specified deadline. Documentation should be clear and formatted correctly to ensure comprehensive evaluation.

Special Provisions

There are provisions under the Micro, Small, and Medium Enterprises (MSEs) category which will allow eligible MSE bidders to enjoy benefits such as:

• Relaxed eligibility criteria.
• Price preference during the evaluation process. Startups registered under relevant governmental bodies will also receive special consideration.

Evaluation Process

The evaluation of submitted proposals will follow a transparent process focusing on both technical and financial soundness, with each component weighted equally. The selection committee will review submissions against the articulated technical specifications and eligibility criteria to determine the best bid for the department's needs.

Delivery Locations

Scanners must be delivered to the headquarters of the Information and Communication Technology Department in Mizoram. All delivery arrangements must ensure timely and secure receipt of all equipment.

Contact Information

For queries related to this tender, interested parties can reach out to the department's procurement team via the official communication channels mentioned on the tender portal. It is encouraged to use this channel for clarifications to ensure fair competition and compliance.

This tender represents an excellent opportunity for suppliers specializing in the scanning technology sector to partner with the government and contribute to enhancing operational efficiencies within the education sector in Mizoram. All eligible vendors are encouraged to participate and submit their proposals to meet the evolving technological demands of the department.

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