Tender Title:
Procurement of Millboard, Greyboard, and Strawboard (V2)
Tender Reference Number: GEM/2025/B/6082316
Issuing Authority:
Information Technology Department, Lakshadweep
Scope of Work and Objectives:
The primary scope of this tender is the procurement of Millboard, Greyboard, and Strawboard (V2), manufactured in accordance with IS 2617 specifications. The objective is to acquire a total of 250 units of these materials to support various governmental projects and operational needs within the Lakshadweep territory. Vendors must ensure that the materials meet the required standards for quality and reliability, which are essential for successful implementation in IT-related infrastructures.
Eligibility Criteria:
To qualify for this tender, prospective bidders must be registered entities that comply with all applicable laws and regulations. They should have relevant experience in supplying similar materials and hold any necessary certificates of compliance required by the Information Technology Department. Bidders are also expected to demonstrate their strong financial standing and capability to deliver the materials within the stipulated timeline.
Technical Requirements:
Bidders must provide technical specifications that ensure compliance with the IS 2617 standards for the materials offered. The materials should possess characteristics such as durability, water resistance, and suitability for IT infrastructure applications. Proposals should include detailed product descriptions, samples, and testing reports to confirm these specifications.
Financial Requirements:
The financial proposal must include a detailed breakdown of costs associated with each type of material, along with any applicable taxes and delivery charges. Bidders should maintain transparency in pricing and adhere to the acceptable ranges established in previous tenders for these materials.
Document Submission Details:
Bids should be submitted electronically through the specified procurement platform in a predetermined format. All necessary documentation, including eligibility proof and technical specifications must be uploaded before the submission deadline. Bidders must ensure that all submission documents are clearly labeled and organized to facilitate easy evaluation.
Special Provisions:
The tender supports provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation from diverse vendors. Bidders falling under these categories are encouraged to apply and must ensure that their compliance with local content procurement rules is highlighted in their proposals.
Evaluation Process:
The evaluation will be based on the compliance of technical specifications, financial viability, and overall value for money offered. An initial review of documents will be conducted, followed by a detailed assessment of bids that meet the basic eligibility criteria. A scoring system will be employed to determine the best bid based on a range of quality and cost factors.
Delivery Locations:
Materials are to be delivered within the geographical boundaries of Lakshadweep, adhering to the timelines specified in the final submission. Proposals must indicate the delivery schedule and logistics arrangements.
Contact Information:
For any inquiries regarding this tender, interested parties are advised to contact the Information Technology Department of Lakshadweep for detailed clarifications as necessary.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant laws, possessing necessary certificates for supplying Millboard, Greyboard, and Strawboard, and demonstrating prior experience in delivering similar materials. Bidders must also exhibit solid financial standing to fulfill the expected procurement volumes while adhering to quality specifications established under IS 2617.
Bidders must align their submissions with technical specifications outlined in IS 2617. This includes material durability testing, water resistance measures, and overall suitability for IT applications. Detailed product data sheets, samples, and compliance certifications should be provided to support the proposal.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their bid submission. The exact amount should be outlined in the tender documents. This security deposit is essential to prevent frivolous bids and ensure compliance with tender commitments.
The bids must be submitted electronically through the designated procurement portal. All required documents must be uploaded in the specified formats, ensuring clarity and organization for effective evaluation. It is crucial to double-check that all documentation is completed thoroughly to avoid disqualification.
Yes, provisions have been established to favor participation from Micro, Small, and Medium Enterprises (MSEs). These benefits may include relaxations on eligibility criteria, simplified submission processes, and potential price preference in the evaluation stages. MSE bidders are highly encouraged to apply and showcase their compliance with Make in India policies and local content regulations within their bids.
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