The Labour and Employment Department Gujarat is inviting bids for the procurement of PA Speaker under reference number GEM/2025/B/6165780. This tender aims at enhancing audio capabilities at various locations managed by the department. The selected vendor will be responsible for supplying high-quality PA speakers that meet the specified technical and operational requirements.

Scope of Work and Objectives

The primary object of this tender is to provide PA Speakers that cater to the needs of public announcements at events and gatherings organized by the Labour and Employment Department. The successful bidder will be required to supply 1 unit of PA Speakers that can produce high-quality sound and ensure clear audio delivery in diverse environments. The scope includes delivery to specified locations, setup assistance, and providing user guidelines.

Eligibility Criteria

The eligible bidders must meet the following criteria:

• Be a legally registered entity under the relevant Companies Act or equivalent local regulations.
• Have previous experience in supplying audio equipment, especially PA Speakers.
• Possess all necessary certifications and licenses that validate the capacity to deliver the required goods.
• Maintenance of compliance with current technical standards applicable to audio equipment.

Technical Requirements

Bidders should ensure that the PA Speakers conform to the following technical specifications:

• High sound clarity with specific wattage as per industry standards.
• Durability suitable for indoor and outdoor usage.
• Compatibility with various audio sources (e.g., microphones, mobile devices).
• Comprehensive warranty coverage for at least one year after installation.

Financial Requirements

Bidders must provide a clear financial proposal that includes:

• Cost breakdown of the PA Speaker and associated services.
• Payment terms, ideally structured as a milestone payment plan tailoring to the delivery and setup phases.

Document Submission Details

All documents required for bid submission must be filed electronically on the government procurement portal. This includes:

• Technical and financial bids, along with applicable certificates and licenses.
• Compliance confirmation with all technical specifications outlined in the tender.

Special Provisions

A focus will be placed on inclusivity for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate, and special provisions may apply to assist startups in this competitive bidding process.

Evaluation Process

The evaluation of submitted bids will follow a systematic process. Bids will be assessed based on:

• Compliance with technical requirements and specifications.
• Financial feasibility and cost-effectiveness.
• Previous track record of similar supply contracts.

Delivery Locations

Delivery will be required at designated sites which will be specified post-bid evaluation.

Contact Information

For further inquiries or clarifications, prospective bidders may need to refer to the Labour and Employment Department Gujarat's official website.

This tender presents a valuable opportunity for suppliers of PA Speakers to engage with public sector projects and contribute towards enhancing public communication capabilities.

---