Land and Land Reforms Department West Bengal Tender by Directorate Of Land Records And Surveys (GEM/2025/B/6148240)
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Tender Title: Supply of Servers
Tender Reference Number: GEM/2025/B/6148240
Issuing Authority: Land and Land Reforms Department, West Bengal
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality servers to support the technology infrastructure of the Land and Land Reforms Department in West Bengal. The selected vendor will be responsible for supplying a total of two servers that meet the specified technical and performance requirements outlined in this tender. The servers will facilitate efficient data processing, storage, and management within the department, leading to improved service delivery to citizens.
Eligibility Criteria
To be considered for this tender, bidders must fulfill the following eligibility requirements:
- Must be a registered entity with appropriate licenses for IT products.
- Prior experience in supplying servers or similar IT infrastructure components to government entities or large organizations.
- Must comply with all regulatory requirements as mandated by the applicable authorities.
Technical Requirements
The technical specifications for the servers include, but are not limited to:
- Processor type and speed
- Minimum RAM capacity
- Hard disk storage specifications
- Compatibility with existing technologies used by the department
- Energy efficiency standards
Bidders are encouraged to provide complete technical details of the servers offered, ensuring adherence to industry standards and practices.
Financial Requirements
Bidders must provide a detailed financial proposal that includes:
- Unit price of each server
- Taxes and additional costs
- Total cost for two servers
- Validity of the financial offer to ensure budgetary compliance
Document Submission Details
All required documents, including technical specifications, financial proposals, and necessary certificates, must be submitted electronically through the designated procurement portal. Bidders must ensure that their submissions are complete to avoid disqualification.
Special Provisions
This tender includes provisions to enhance participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities are encouraged to submit bids, with support initiatives available to foster their involvement in government procurement.
Evaluation Process
The evaluation process will be based on the following parameters:
- Compliance with technical specifications
- Financial viability and value for money
- Past performance and relevant experience
- Consideration of local content as per the applicable procurement policies
Delivery Locations
The selected bidder will be required to deliver the servers to the Land and Land Reforms Department at their specified location in West Bengal.
Contact Information
For any queries regarding the tender, bidders may refer to the official contact provided in the tender documentation. Further assistance may be sought through the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant licenses for IT products, and having prior experience in supplying servers or similar equipment to government bodies or large organizations. Compliance with all regulatory and legal requirements as mandated by the applicable local authorities is also essential.
Bidders must ensure their submitted servers meet a set of detailed technical specifications that encompass processor type and speed, minimum RAM capacity, and hard disk storage capabilities. Additionally, the servers should be compatible with existing department technology and comply with energy efficiency standards, ensuring they meet industry standards for performance and reliability.
Bidders must outline the payment terms that correspond to the delivery and installation of the servers, including any advance payments or milestones. Additionally, performance security may be required to ensure compliance with contract terms, typically being a percentage of the total contract value, ensuring that the supplier is accountable for the timely and quality delivery of the servers.
Tender documentation must be submitted electronically through the official procurement portal. This method ensures that the submission is secure and traceable. Bidders must follow all specified guidelines for document formatting and submission to maintain the integrity of their proposals.
Yes, the tender process includes provisions that specifically aim to support Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include opportunities for these entities to access preferential treatment in the evaluation process and may also involve mentoring or guidance to assist them in bid preparation and compliance with local content and procurement policies.
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