Law and Justice Department Himachal Pradesh Tenders (GEM/2025/B/6157850)
Revolving Chair (V4),Office Chair (V3),Steel Bookcases confirming to IS 7761 (V2),Modular Table / M
Tender Timeline
Tender Title: Supply of Office Furniture
Tender Reference Number: GEM/2025/B/6157850
Issuing Authority/Department: Law and Justice Department, Himachal Pradesh
The primary objective of this tender is to invite bids for the procurement of office furniture, specifically revolving chairs, office chairs, steel bookcases, modular tables, executive tables, sofas, and steel shelving cabinets. The selected supplier will be responsible for delivering high-quality furniture that adheres to the specified standards, ensuring functionality, durability, and comfort for office environments.
Scope of Work and Objectives
The scope of work under this tender involves the supply and delivery of the following furniture items:
- Revolving chairs (V4)
- Office chairs (V3)
- Steel bookcases compliant with IS 7761 (V2)
- Modular tables/Meeting tables/Centre tables (V2)
- Executive tables (V3)
- Sofas (V2)
- Steel shelving cabinets (Adjustable Type) conforming to IS 3312 (V3)
The objective includes ensuring that all items are designed according to ergonomic standards and provided in sufficient quantities to meet the project requirements, with a total quantity of 71 items expected to be delivered.
Eligibility Criteria
Bidders must meet certain eligibility criteria to participate in this tender. This includes being a registered entity in accordance with Indian business laws and having a valid GST registration. Additionally, bidders must possess experience in manufacturing or supplying office furniture, with a proven track record in delivering similar orders for government or large corporate clients.
Technical Requirements
All furniture must adhere to the following technical specifications:
- Revolving Chairs and Office Chairs must meet ergonomic standards to provide comfort during prolonged use.
- Steel Bookcases and Steel Shelving Cabinets must be manufactured using high-grade materials and confirm to respective Indian standards (IS 7761 for bookcases and IS 3312 for shelving).
- Modular and Executive Tables should facilitate collaborative work and comply with durability requirements.
Financial Requirements
Bid submissions must include comprehensive financial documentation, including a bid price indicative of total cost, any applicable taxes, and hidden costs. The selection of suppliers will consider competitive pricing along with the quality of the products offered.
Document Submission Details
Bidders are required to submit their proposals electronically via the designated government procurement portal. All documents must be formatted as PDF or DOCX to ensure compatibility with the submission system.
Special Provisions
The tender promotes benefits for Micro, Small, and Medium Enterprises (MSEs) and Startups, encouraging their participation by providing opportunities to fulfill a portion of the total order volume. This initiative aims to enhance the competitive landscape, promoting local businesses and fostering entrepreneurial growth.
Evaluation Process
Bids will undergo a rigorous evaluation process focusing on both technical compliance and financial viability. Each proposal will be assessed on criteria such as quality, cost-effectiveness, and delivery terms. Points will be allocated for MSE participation, stimulating the growth of small businesses.
Delivery Locations
Successful bidders will be instructed to deliver the office furniture to specified government locations within Himachal Pradesh. The delivery should be made in a timely manner, adhering to the agreed timelines as stipulated in the contract.
Contact Information
For all inquiries regarding this tender, interested bidders can reach out through the official email address provided in the tender documentation. This should be kept for any clarifications needed before submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing valid GST registration, and having previous experience in supplying or manufacturing office furniture for government or large corporate clients. It is important for bidders to demonstrate their capacity to meet the specifications outlined in the tender.
All office furniture items proposed must comply with specific technical standards. For instance, revolving chairs and office chairs need to meet ergonomic standards, while steel bookcases and shelving cabinets should confirm to required Indian standards (IS 7761 and IS 3312 respectively). Compliance with these specifications is crucial for bid acceptance.
The payment terms will vary based on the project milestones and delivery schedule agreed upon in the contract. Additionally, bidders are required to provide a performance security deposit, which ensures commitment to deliver quality and uphold the terms of the contract. The specifics will be highlighted in the final tender documents.
Documents should be submitted electronically through the designated government procurement portal. Accepted formats include PDF and DOCX to maintain compatibility during submission. Bidders must ensure that all documents are completed accurately to prevent disqualification.
MSEs can benefit from special provisions designed to foster their participation in the government tendering process. This includes opportunities to fulfill a portion of the order, which encourages local production and aids in developing the MSE sector. It’s essential for MSEs to highlight their status in their bid submissions to avail these benefits.
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