Legal Department Gujarat Tenders (GEM/2025/B/6110198)
Hiring of Air Conditioners and Desert Coolers - Monthly Based - Desert Cooler; Plastic Body Cooler
Tender Timeline
Tender Title: Hiring of Air Conditioners and Desert Coolers - Monthly Based
Tender Reference Number: GEM/2025/B/6110198
Issuing Authority: Legal Department Gujarat
The aim of this tender is to secure reliable and efficient services for the hiring of air conditioners and desert coolers on a monthly basis. The scope of work involves the provision of a total of 52 units including desert coolers and plastic body coolers that meet industry standards for performance and energy efficiency. The selected vendor will be responsible for the supply, installation, maintenance, and eventual removal of the coolers as required.
Scope of Work and Objectives
The primary objective is to support various organizational functions by ensuring climate control within the premises. The service provider is expected to deliver the units and cover all maintenance aspects for uninterrupted functioning during the contract duration. This involves regular servicing, filters change, and prompt troubleshooting of any operational issues.
Eligibility Criteria
To take part in this tender, bidders must ensure they meet certain eligibility criteria. This includes being a registered entity with experience in hiring cooling equipment, and the ability to provide a minimum quantity of coolers as specified. Compliance with local regulations and certifications is mandatory.
Technical Requirements
The technical requirements for this tender include the provision of energy-efficient air conditioning units and desert coolers. The coolers must adhere to local safety and quality standards, and performance specifications designated by the issuing authority. Bidders should provide documentation proving the efficiency ratings and compliance with essential quality checks.
Financial Requirements
Financial proposals should reflect the monthly rental rates inclusive of any additional service charges. Cumulatively, this tender will include factors such as installation costs and potential penalties for non-compliance with service quality markers.
Document Submission Details
Bidders must prepare a comprehensive proposal including all necessary documentation and submit it in the specified format. It is essential that the submission adheres to the defined instructions regarding file formatting and accompany documents required to affirm eligibility.
Special Provisions
This tender embraces provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. Bidders meeting these criteria may enjoy benefits like relaxed financial eligibility and favorable evaluation criteria.
Evaluation Process
The evaluation of received bids will encompass a technical and financial assessment. All proposals will be scrutinized based on compliance with the tender’s specifications, quality of documentation, competitive pricing, and the experience history of the bidders.
Delivery Locations
The successful bidder will be responsible for the tender execution within the geographical limits as stipulated by the Legal Department Gujarat, ensuring timely delivery and installation of all hired units.
Contact Information
For inquiries pertaining to this tender, please contact the issuing authority directly through available official channels for clarification on any requirements or additional information needed.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity that specializes in the services of hiring cooling equipment. Additionally, bidders must demonstrate prior experience with similar contracts and compliance with relevant regulations. It is recommended that all interested parties review the required documents for the submission process to ensure all configurations align with the tender’s specifications.
The technical specifications necessitate that all provided air conditioners and desert coolers are energy-efficient and meet the local safety and quality standards. Bidders are obligated to submit documentation confirming compliance with efficiency ratings and any other specifications outlined in the tender requirements, ensuring the reliability and performance of the units supplied.
The Earnest Money Deposit (EMD) is an essential requirement for securing a bid within this tender. It acts as a financial assurance from the bidder to uphold the terms of the proposal. Detailed instructions on the amount and submission process for the EMD will be provided in the tender documents. It must be submitted in the required format to validate the bid.
All bidders must ensure that the submitted documents comply with the specified format dictated in the tender. Generally, accepted document formats include PDF, DOCX, and XLSX. To avoid any complications, it is advisable to double-check each submission for adherence to the required formats and ensure all supplementary certifications are included.
Yes, this tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs), which may include eased financial requisites and favorable evaluation criteria. Participation encourages the involvement of local businesses, aligning with broader economic growth initiatives. MSE bidders are encouraged to present their documentation as proof of their classification and prove their compliance with ‘Make in India’ policies.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders