Tender Title: Supply and Delivery of Executive Tables and Office Chairs
Reference Number: GEM/2025/B/6078473
Issuing Authority: Local Self Government Department, Kerala
Overview
The Local Self Government Department of Kerala announces a tender for the supply and delivery of high-quality Executive Tables (V3) and Office Chairs (V3). This initiative aims to enhance workplace efficiency and ergonomics within local self-governing bodies across the state. The tender is open to all eligible suppliers who can meet the technical and financial guidelines outlined below.
Scope of Work
The scope of this tender includes:
- Procurement: Suppliers are expected to furnish a total of 9 units of Executive Tables and Office Chairs, ensuring compliance with the specified designs and ergonomic standards.
- Delivery Locations: Delivery will be required to assigned local self-government offices throughout Kerala.
- Timeline: The successful bidder must ensure timely delivery as per the project timeline set forth by the Local Self Government Department.
Objectives
The primary objectives of this tender are:
- To provide modern and sustainable office furniture that supports productivity in governmental offices.
- To select suppliers who can guarantee quality and durability in their products.
Eligibility Criteria
Eligible bidders must:
- Be a registered entity compliant with local regulations.
- Provide proof of previous experience in supplying office furniture.
- Meet any defined technical specifications related to the products offered.
Technical Requirements
The technical requirements for this tender include:
- Executive Tables must feature robust construction, sufficient workspace, and conform to ergonomic standards.
- Office Chairs should provide adjustable height, lumbar support, and durability for extended use.
Financial Requirements
All bidders must demonstrate their financial capacity to undertake the contract by providing:
- Audited financial statements for the past three years.
- Evidence of creditworthiness from financial institutions.
Document Submission Details
Bidders are required to submit the following documents:
- Bid proposal including pricing, specifications, and delivery timelines.
- Compliance certificates regarding quality standards such as ISO or comparable certifications.
- Signed declaration of non-collusion and adherence to Local Government procurement policies.
Special Provisions:
- Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply, with benefits being provided under applicable government policies.
- Startups may also have specific incentives to assist them in this procurement process.
Evaluation Process
The evaluation process will be based on:
- Compliance with the eligibility and technical requirements.
- Financial proposals evaluated for price competitiveness.
- Quality standards adherence.
Bidders will be selected through a transparent and fair evaluation, ensuring the best options are chosen for public service.
Contact Information
For further inquiries or clarification regarding this tender, interested parties are advised to contact the Local Self Government Department in Kerala directly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid business license, and having experience in supplying office furniture. Bidders must also comply with local regulatory standards and be capable of delivering the specified quantities of Executive Tables and Office Chairs.
The technical specifications detail that Executive Tables should be constructed for durability, provide ample workspace, and follow ergonomic designs. Office Chairs must offer adjustable features for comfort, lumbar support, and robust build quality to withstand heavy usage.
Yes, an Earnest Money Deposit (EMD) is required as part of the tender submission. It assures the Local Self Government Department of the bidder’s intent and seriousness in fulfilling the contract. The specifics regarding the EMD amount and acceptable payment methods should be detailed in the tender documents provided.
Micro, Small, and Medium Enterprises (MSEs) are provided with preferential treatment, including benefits in terms of reduced bidding requirements and possible financial aids. This initiative is designed to encourage participation and ensure a level playing field in government procurements.
Offers must be submitted electronically through the designated government procurement portal. Specific timelines for submissions are indicated in the tender announcement. It is critical for bidders to ensure compliance with all submission formats as outlined in the documentation.
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