Materials Department Tender by Mangalore Refinery & Petrochemicals Limited (79857096)
Custom Bid for Services - MRPL Tender No 3300011940 and Service code 1056550 for Microsoft Server 2
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Tender Title: Custom Bid for Services - MRPL Tender No 3300011940 and Service code 1056550 for Microsoft Server 2025 Device CAL
Reference Number: 79857096
Issuing Authority/Department: Materials Department, Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The objective of this tender is to solicit comprehensive service bids for the procurement and installation of Microsoft Server 2025 Device CAL, along with Active Directory Installation services. This tender is designed to ensure a seamless setup and ongoing maintenance support for the Ministry of Petroleum and Natural Gas. The successful bidder will be expected to deliver a total quantity of 2000 licenses, including the provision for quarterly maintenance visits, aligning with the detailed Scope of Work (SOW) and Bill of Quantities (BOQ) specified in the tender documents.
Eligibility Criteria
To be eligible for participation in this tender, bidders must be duly registered entities in accordance with local regulations. This may include possessing relevant certifications or accreditations in IT services and software deployment. Specific attention should be paid to ensure alignment with the scope detailed, as eligibility will also involve demonstrating past performance and experience in handling projects of a similar nature and scale.
Technical Requirements
The technical specifications for the tender include the provision and installation of Microsoft Server 2025 Device CAL and Active Directory Installation services. Bidders are required to provide clear documentation regarding their technical capabilities, methodologies for installation, and ongoing support. Compliance with all relevant industry standards and quality assurance measures is mandatory, and bidders should demonstrate knowledge in managing enterprise-level server installations.
Financial Requirements
Bidders must provide complete financial proposals, including a total lump sum rate that covers all aspects of the tender. The quoted price should include Goods and Services Tax (GST). A detailed breakdown of costs should accompany the main proposal, outlining the financial structure for ease of evaluation.
Document Submission Details
Interested bidders are required to submit their proposals electronically through the GEM portal, following the specified formats and guidelines provided. All required documents must be formatted in accordance with the stipulations given within the tender documentation.
Special Provisions
This tender encourages the participation of Micro, Small, and Medium Enterprises (MSEs) and startups, thereby offering certain benefits aimed at promoting inclusivity in the bid solicitation process. Bidders may be entitled to specific considerations under provisions set forth by the Ministry, which aim to support local entrepreneurship in the sector.
Evaluation Process
Proposals will undergo a rigorous evaluation process based on both technical and financial assessments. Criteria for evaluation will focus on the technical competence of the bidders, the robustness of their proposed solutions, and competitive pricing. Only those proposals meeting the threshold of satisfactory technical compliance will progress to the financial evaluation stage.
Delivery Locations
Services must be delivered at specified locations as indicated in the Bidders’ proposal aligned with the Ministry's requirements. Locations will be confirmed upon acceptance of the bid.
Contact Information
For detailed queries about this tender, prospective bidders may contact the Materials Department of the Ministry of Petroleum and Natural Gas directly through the official channels indicated in the GEM portal.
Conclusion
Bidders are encouraged to thoroughly review all tender documentation before submission. This comprehensive project aims not only to fulfill the specified requirements but also to contribute towards enhancing the operational efficiency of the Ministry of Petroleum and Natural Gas through use of advanced technology solutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant experience, and possessing necessary certifications in IT services. Bidders must comply with local regulations and must be capable of executing projects similar to the scope outlined in the tender.
Bidders are typically required to provide documentation that verifies their compliance with quality standards and certifications pertinent to IT services. This may include ISO certifications or accreditations related to software installation and support. Adherence to local compliance norms is also essential.
The registration process for bidders involves creating an account on the GEM portal. Interested parties must complete the registration form, submit required documentation, and ensure that they meet the tender’s qualification criteria before applying. Following the portal instructions meticulously is crucial for successful registration.
Payment terms will be outlined in the tender documentation. Typically, successful bidders may expect to receive progress payments upon reaching milestones in service deployment accompanied by performance evaluations. Compliance with payment schedules indicated in the contract will be essential.
MSEs are afforded specific provisions aimed at fostering inclusion in government tenders. Benefits may include relaxed eligibility criteria, financial incentives, and support aimed at promoting local businesses, aligning with the broader ‘Make in India’ initiative and fostering local development in the procurement process.
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