Materials Management Tender by Nlc India Limited (GEM/2025/B/6164568)
Silver Coins,Silver Coins
Tender Timeline
Tender Title: Supply of Silver Coins
Reference Number: GEM/2025/B/6164568
Issuing Authority: Ministry of Coal, Materials Management Department
The Ministry of Coal is inviting tenders for the Supply of Silver Coins which will enhance the department's inventory and serve various ceremonial and promotional purposes. The objective of this tender is to secure a reputable supplier capable of delivering a total quantity of 450 silver coins that meet the specified technical and quality standards.
Scope of Work and Objectives
The selected bidder will be responsible for the procurement, quality assurance, and delivery of silver coins to the designated delivery location as specified in the contract. The coins must adhere to the financial and technical requirements outlined in the tender documentation. The Ministry expects that the goods supplied will not only fulfill their intended purpose but also maintain high standards of quality and craftsmanship.
Eligibility Criteria
Bidders must be a registered entity under the relevant regulatory frameworks and possess the necessary licenses to operate in the domain of precious metal supply. The evaluation of eligibility will take into account the bidder's previous experience in supplying similar goods, as well as financial stability and compliance with industry standards.
Technical Requirements
The silver coins offered must conform to the following technical specifications:
- Composition of silver: Minimum 92.5% purity (Sterling Silver).
- Dimensions: Specific sizes and weights as per the provided tender documents.
- Detailed product samples must accompany the bid to ensure compliance with the specifications.
Financial Requirements
Bidders are required to provide a detailed financial proposal, including unit pricing and total costs. All financial proposals must comply with the Ministry's budgeting guidelines and be presented in a clear format. A breakdown of costs related to taxes, shipping, and handling should also be included.
Document Submission Details
All documents must be submitted electronically through the designated portal before the deadline. Bidders must ensure that their submissions are complete and include all required forms and documentation to avoid disqualification. Late submissions will not be entertained.
Special Provisions
This tender welcomes Micro, Small, and Medium Enterprises (MSEs) and encourages participation from startup businesses, aligned with government initiatives to promote local suppliers. Additional benefits may be offered to MSEs as prescribed by existing regulations.
Evaluation Process
The evaluation of bids will be based on a combination of technical merit, past performance, and financial offerings. The Ministry aims to ensure transparency and fairness in the selection process, with a focus on obtaining the highest quality for the best value.
Delivery Locations
The delivery of the silver coins will be made to specified government locations across the country as designated in the final contract. Suppliers should ensure logistical feasibility for timely deliveries to these locations.
Contact Information
For any inquiries regarding this tender, bidders are advised to use the official communication channels provided in the tender documentation to facilitate a clear and efficient communication process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a properly registered entity, possessing the necessary licenses for trading in precious metals, and demonstrating experience in supplying silver coins or similar items. Financial stability is also a critical factor in the verification of eligibility. Eligible bidders must provide documentation to prove compliance with these requirements as part of their submission.
The silver coins must meet specific technical specifications outlined in the tender. This includes a minimum silver content of 92.5% purity, precise dimensions for size and weight, and the provision of product samples to confirm adherence to these specifications. Suppliers are obligated to ensure that all coins are compliant with quality standards set forth by the Ministry of Coal.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their selection process. The EMD serves to ensure seriousness in the bid and will be specified in the tender documents. The amount will be refunded upon the conclusion of the bidding process, except for the selected bidder, for whom it will be adjusted against the performance security.
The submission will be evaluated based on several criteria including technical compliance, previous experience, and pricing. Each proposal will undergo a thorough review process by an evaluation committee. After evaluation, bidders will be notified of the outcome through the official communication channels mentioned in the tender documentation.
MSEs looking to participate in the tender are encouraged to do so as a significant portion of contracts may reserve provisions for such entities. Furthermore, there may be benefits or relaxations provided to MSEs under government initiatives aimed at promoting local production and procurement practices, ensuring a more inclusive bidding environment.
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