Tender Title: Custom Bid for Services - Support Services for Operation and Comprehensive Maintenance of Central Air-Conditioning System
Reference Number: 6906e7c2
Issuing Authority: Ministry of Mines
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for Support Services aimed at the comprehensive maintenance and operation of a Central Air-Conditioning System with a capacity of 4*5H126TR. The services mandated under this tender encompass routine checks, repairs, performance monitoring, and emergency response to ensure optimal functioning and longevity of the cooling system. Vendors are required to provide professional services that enhance operational efficiency, maintain environmental compliance, and ensure the safety of all stakeholders involved.
Eligibility Criteria
To qualify for participation in the tender, bidders must demonstrate that they are registered entities with requisite licenses in place. This includes prior experience in similar maintenance services, with a capacity to deliver support services effectively and efficiently. Compliance with regulatory standards and industry norms is a prerequisite for eligibility.
Technical Requirements
Bidders should provide detailed descriptions of the technical specifications pertaining to the operational capabilities of the provided services. This includes adherence to relevant quality standards, operational protocols, and maintenance schedules. Certificates of compliance to technical and safety standards are necessary to support the proposal.
Financial Requirements
Financial stability is a crucial component of the evaluation process. Bidders must submit relevant documentation proving their financial capabilities, alongside an Earnest Money Deposit (EMD) to ensure commitment. Details regarding acceptable formats for financial statements and performance security requirements will be outlined during the evaluation.
Document Submission Details
All bidding documents must be submitted electronically through the specified portal dedicated to this tender. Submission must include all required forms, declarations, and certifications. It is imperative to follow submission guidelines to avoid disqualification.
Special Provisions
This tender may provide various benefits and provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting compliance with existing government initiatives aimed at supporting local businesses and enhancing job creation within the sector.
Evaluation Process
The evaluation of bids will be conducted based on a structured criterion that includes financial offers, technical proposals, and compliance with submitted documents. An emphasis will be placed on bidders with demonstrated experience and quality service delivery in similar capacities. Notifications regarding outcomes will be communicated through the appropriate channels.
Delivery Locations
Services under this tender will primarily be delivered to designated facilities as outlined in the technical specifications and operational frameworks provided in the tender documentation.
Contact Information
Further inquiries and clarifications regarding the tender can be directed to the issuing authority through the established communication lines. All bidders are encouraged to review documentation thoroughly and participate actively in the tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses, proven experience in similar maintenance services, and compliance with regulatory standards. Bidders must demonstrate their capacity to deliver the required services effectively.
Bidders must provide certificates proving compliance with technical specifications and quality standards relevant to Support Services for air-conditioning systems. This may include safety certifications and operational readiness documentation.
The registration process entails creating an account on the designated bidding platform, followed by the submission of required documents, including eligibility proof and financial statements. It’s essential to complete registration ahead of the bid submission deadline to participate effectively.
Performance security requirements typically include an EMD that assures the department of the bidder’s commitment to fulfill the contract terms. Exact details on the deposit amount and format will be made available during the tender lifecycle, ensuring all bidders are adequately informed.
The evaluation process will involve a comprehensive review of technical proposals, financial bids, and compliance documents. Bidders will be assessed based on their experience, quality of past service delivery, and competitiveness of pricing. Notifications regarding selection will be communicated through official channels once the evaluations are finalized.
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