Tender Title: Custom Bid for Services - SAFETY CAUTION ORDERS

Tender Reference Number: 133ba5635

Issuing Authority/Department

This tender is issued by the Indian Railways under the Ministry of Railways. The department is focused on ensuring safety and operational efficiency in the railway sector.

Scope of Work and Objectives

The objective of this tender is to procure heavy-duty digital copier machines for xeroxing daily caution orders essential for the running of trains in the Mumbai Division. This involves significant quantities of document reproduction required for A-3 and A-4 size formats monthly. Each collected order needs to be carefully prepared, printed, and duplicated, ensuring a buffer stock of 15%, as listed in the tender details.

The scope includes:

• Hiring heavy-duty digital copiers for reproduction of daily caution orders.
• Providing necessary manpower, machines, and materials for efficient operation.
• Managing an estimated quantity of around 105,600 A-3 size and 39,600 A-4 size copies monthly.
• Ensuring adherence to safety and quality standards in the reproduction process.

Eligibility Criteria

To participate in this tender, bidders must fulfill certain eligibility criteria:

• Registration as a legal entity.
• Proven capability and experience in providing similar services in the past.
• Compliance with regulatory requirements specific to the railway sector.

Technical Requirements

The technical aspects of this tender include the provision of:

• Heavy-duty digital copier machines with specifications suitable for high-volume duplication.
• Ability to handle large quantities of paper sizes, particularly A-3 and A-4.
• High-quality output with minimal failure rates.

Bidders must provide documentation evidencing the efficiency and reliability of their machines.

Financial Requirements

Prospective bidders should be prepared to demonstrate financial stability and capability to perform the work required. This may involve:

• Submission of recent financial statements.
• Proof of compliance with all tax and statutory obligations.

Document Submission Details

Interested parties must submit their bids through the designated submission channels. Bids should include:

• Technical proposals detailing the equipment and manpower provision.
• Financial proposals with clear pricing structures.
• Necessary documentation to support eligibility and capability.

Special Provisions

Micro, Small, and Medium Enterprises (MSMEs) and startups are encouraged to participate. Specific benefits may include:

• Relaxed qualification criteria.
• Financial assistance or incentives as outlined in the railway procurement policies.

Evaluation Process

The evaluation process will encompass:

• Technical assessment of the bids to ensure they meet the required specifications.
• Financial evaluation to identify the most economically viable proposal.

Bids shall be rated based on pre-defined criteria, including quality, cost, and capability.

Delivery Locations

Services are required across the Mumbai Division, encompassing various operational sites related to train running.

Contact Information

For inquiries related to the tender, applicants are urged to reach out to the relevant department within the Indian Railways. Detailed contact avenues should be verified directly through official channels.