Tender Timeline
Tender Title: INSTRUMENTATION SPARES
Tender Reference Number: GEM/2025/B/6068780
Issuing Authority/Department: Ministry of Mines, Materials Department
Scope of Work and Objectives
The INSTRUMENTATION SPARES tender aims to procure various instrumentation spare parts that are essential for the operational efficiency of mining equipment. The scope includes the supply of several high-quality components, which are crucial for maintaining and enhancing the performance of control systems used in mining operations. The primary objective is to ensure timely availability of these spare parts to avoid potential downtimes and ensure smooth operations.
The specific items include:
- DPT 266DSHFSSA2A7 LSB1R1 0 12 1 WC ABB
- DPT 266DSHFSSA2A7 B1R1 0 44 WC ABB
- Control Valve Actuator (4-20 mA input)
- Solenoid Valve Kit 3" 4IN P N 231220
- Temperature Transmitter (0-600°C, 4-20 mA, 24 DC)
- Temperature Controller DC1010CT Honeywell
- HMI for MF Burner System
- Flame Relay R4343 E1014 Honeywell
The successful bidder will deliver high-quality components that meet specified technical standards.
Eligibility Criteria
To be eligible for bidding on this tender, potential bidders must meet the following criteria:
- Be a registered entity under applicable laws.
- Have relevant experience in supplying instrumentation spare parts.
- Demonstrate the capacity to deliver the specified goods within the stipulated timelines.
- Possess necessary industry certifications and a record of compliance with quality standards.
Technical Requirements
Bidders must adhere to the following technical specifications:
- All components must be brand new and meet the required operational standards.
- The delivered items should comply with relevant safety and quality standards applicable in the industry.
- Detailed technical specifications of the offered products need to be provided as part of the proposal.
Financial Requirements
Financial requirements include the submission of a bid price that is competitive and must ensure that all provided quotations include value-added tax (VAT) and other applicable taxes. Bidders should ensure a clear breakdown of costs.
Document Submission Details
All tender documents must be submitted electronically through the designated procurement platform. Bidders are required to submit:
- Technical proposal
- Financial proposal
- Relevant industry certifications
- Any other supplementary documents as stated in the tender guidelines
Failure to provide complete documentation may lead to disqualification.
Special Provisions
For Micro, Small, and Medium Enterprises (MSEs) and Startups, the tender includes provisions that allow additional preferences during evaluation, encouraging their participation and contribution to the procurement process.
Evaluation Process
Bids will be evaluated based on technical and financial criteria, with compliance to all stipulated conditions being essential. Both the price and overall value of the proposal will be considered in the final selection.
Delivery Locations
The delivery of instrumentation spares will take place at specified locations within the jurisdiction of the Ministry of Mines. Exact locations will be provided upon acceptance of bids.
Contact Information
For any inquiries related to this tender, please refer to the official website of the Ministry of Mines for relevant contact details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsCorrigendum Updates
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Frequently Asked Questions
The eligibility requirements include registration as a legal entity, experience in supplying instrumentation spare parts, and capacity to deliver within predetermined timelines. Bidders must also possess relevant certifications demonstrating compliance with industry standards. It is essential to provide evidence of past performance and reliability in similar supply contracts.
The technical specifications require that all instrumentation spare parts be brand new and meet operational standards relevant to mining and industrial applications. Compliance with recognized safety and quality standards is mandatory. Bidders must provide detailed descriptions alongside certifications to validate the quality and functionality of their proposed items.
The performance security may be required from the successful bidder, which is generally a percentage of the total contract value, aimed at ensuring contract fulfillment. Regarding payment terms, payments will typically be made post-delivery, contingent on acceptance of the goods as per the contract specifications. Successful bidders should ensure clarity in their financial proposals to meet such requirements.
The submission evaluation process will focus on both technical and financial criteria. Each bid will be assessed for compliance, quality, and value offered. Notifications regarding selection or rejection will be communicated to all bidders through the official procurement platform after completion of the evaluation process.
Micro, Small, and Medium Enterprises (MSEs) will receive special considerations under the tender evaluation process, such as preferential pricing or quotas. Additionally, compliance with ‘Make in India’ policies and local content requirements is encouraged, promoting local manufacturing and procurement, thereby enhancing economic growth within the sector.
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