Tender Title: Supply, Dismantling, Erection & Testing of Complete Cooling Tunnel Assembly in GAP-II
Tender Reference Number: GEM/2025/B/6075718
Issuing Authority/Department: Ministry of Mines, Materials Department
The Ministry of Mines invites tenders for the Supply, Dismantling, Erection & Testing of Complete Cooling Tunnel Assembly in GAP-II. The objective of this tender is to facilitate the installation and operational readiness of a cooling tunnel that is essential for maintaining optimal temperatures and performance in mining operations.
Scope of Work and Objectives
The scope of work encompasses the complete supply, dismantling, erection, and testing of the cooling tunnel assembly. The selected contractor will be responsible for:
- Supplying all necessary materials and components for the cooling tunnel.
- Dismantling any existing structures that interfere with the installation.
- Erecting the new cooling tunnel assembly according to the technical specifications and quality standards required by the Ministry of Mines.
- Conducting thorough testing to ensure that the cooling tunnel functions effectively and meets the operational requirements set forth in this document.
Eligibility Criteria
To qualify for this tender, bidders must meet a set of eligibility criteria that include:
- Being a registered entity under applicable business and tax regulations.
- Previous experience in similar projects related to cooling systems installation and maintenance.
- Adequate financial and technical capacity to undertake the project.
Technical Requirements
Bidders are required to demonstrate compliance with specified technical requirements that may include:
- Adherence to national and international quality standards for cooling tunnel assemblies.
- Availability of trained personnel skilled in the dismantling, erection, and testing processes.
- Compliance with safety regulations and environmental impacts assessment.
Financial Requirements
Bidders must submit a financial proposal that outlines their quotation while adhering to the following requirements:
- Submission of an Earnest Money Deposit (EMD) as specified by the Ministry.
- Financial stability demonstrated through bank guarantees or latest financial statements.
Document Submission Details
All interested parties must provide the necessary documentation, including technical and financial bids, in accordance with the guidelines set out in the tender notice.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. They can benefit from certain concessions in terms of performance security, where reduced rates may apply.
Evaluation Process
The evaluation process will comprise technical and financial assessments, where the Ministry will evaluate bids based on:
- Compliance with the technical specifications.
- Financial viability and competitive pricing.
- Track record and capacity for delivery.
Delivery Locations
The cooling tunnel assembly will be delivered to specified locations under the jurisdiction of the Ministry of Mines. Bidder’s ability to mobilize resources and timely delivery is an essential evaluation criterion.
Contact Information
For any queries regarding the tender documentation or requirements, potential bidders may refer to the official contact portals as provided in the tender announcement.
In conclusion, the Ministry of Mines awaits dedicated and qualified bidders for this significant project to enhance mining operations' efficiency and safety through a well-implemented cooling tunnel assembly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant experience in cooling system projects, and having the necessary financial stability to undertake the contract. Bidders must comply with government regulations and provide documentation to validate their qualifications.
Participants must hold various certificates that may include business registration certificates, GST registration, and technical qualifications certifying the ability to install and test cooling systems. Further documentation such as safety compliance certifications might also be requested.
To participate, bidders must follow the tendering process outlined in the official tender announcement. This typically involves registering on the official bidding platform, completing the necessary forms, and submitting technical as well as financial proposals for evaluation. All submissions must be made before the stipulated deadline.
The payment terms can vary but generally include milestones for payment releases, which depend on the satisfactory completion of phases like supply, erection, and testing of the cooling tunnel. Additionally, a retention period may apply, ensuring the performance of the installed system meets quality standards.
Micro, Small, and Medium Enterprises (MSEs) can avail themselves of special provisions under this tender, such as reduced performance security requirements and preferences during the evaluation process. This initiative promotes inclusivity and encourages MSEs to actively participate in government contracts.
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