Tender Title: Unitized Air Conditioner (Window AC)

Reference Number: 263363681

The Ministry of Mines, representing the Materials department, is inviting bids for the procurement of Unitary Air Conditioners (Window AC) (V2) as per IS 1391 (Part 1). This tender represents a critical initiative aimed at enhancing the energy efficiency and thermal comfort of numerous facilities under the ministry's purview. The total quantity required is 47 units, ensuring that various sites are supplied with modern and efficient cooling solutions.

Scope of Work and Objectives

The principal objective of this tender is to procure Unitary Air Conditioners (Window AC) that adheres to IS 1391 (Part 1) standards. Bidders are required to supply AC units that exhibit high energy efficiency, effective performance in a variety of ambient conditions, and durability, meeting the demands of both government operations and public welfare.

Eligibility Criteria

To participate in this tender, bidders must fulfill the following eligibility criteria:

• Must be a registered entity under relevant statutory requirements.
• Must have the capability to supply the required quantity of units in compliance with the specifications outlined in the tender documents.
• Relevant experience in the supply of air conditioning units or similar goods is preferred.

Technical Requirements

The technical requirements for the units include:

• Compliance with the Indian Standard IS 1391 (Part 1).
• Specifications detailing energy consumption, cooling capacity, and noise levels.
• Each unit must be equipped with an energy-efficient compressor and a warranty period of at least one year.

Financial Requirements

Bidders are expected to submit their financial proposals along with the bid. The financial requirements include:

• Transparent pricing that reflects the unit cost including taxes.
• Detailed breakdown of any additional costs associated with delivery and installation.
• Proof of financial stability, which may include bank statements or other supporting documentation.

Document Submission Details

Interested bidders should prepare and submit their proposals electronically. The submission should include:

• A completed bid form.
• Company profile highlighting relevant experience and capabilities.
• All requisite technical and financial documentation in the specified formats.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing special provisions that may include bid preference or financial assistance. It aims to empower smaller entities to compete in the procurement process.

Evaluation Process

The evaluation process will be conducted through a transparent mechanism ensuring that bids are assessed based on compliance with technical specifications, price competitiveness, and overall value proposition. Preference may be given to bids from compliant MSEs and startups.

Delivery Locations

The successful bidder will be required to deliver the Unitary Air Conditioners to specified locations associated with the Ministry of Mines. The precise delivery locations will be detailed in the final tender documents provided post-qualification.

Contact Information

For further inquiries related to this tender, potential bidders are advised to reach out to the designated contact points. This ensures a clear communication channel for any questions that may arise during the bidding process.

In summary, this tender represents a robust opportunity for qualified suppliers to engage with the Ministry of Mines in providing high-quality Unitary Air Conditioners (Window AC), aligning with national standards and promoting energy efficiency.