Tender Title: Procurement of Motor Cycles
Tender Reference Number: GEM/2025/B/6165729
Issuing Authority/Department: Ministry of Mines, Materials Division
Scope of Work and Objectives
The Ministry of Mines invites tenders for the procurement of motor cycles to support operational requirements. The objective is to acquire durable, high-performance motor cycles with specific technical specifications to enhance mobility and efficiency within the department’s operations. The expected outcome is to ensure reliable transportation for personnel engaged in fieldwork and other departmental activities.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- The bidder must be a registered entity under relevant business laws.
- Submission of a valid GST registration certificate.
- Prior experience in supplying motor vehicles or similar items to government or private sector clients is preferable.
- Compliance with statutory requirements for motor cycle manufacturing and distribution.
Technical Requirements
Successful bidders must provide motor cycles that meet the following technical specifications:
- Engine capacity of a minimum of 150cc.
- Fuel efficiency to exceed standard metrics in the industry.
- Compliance with safety standards as per government guidelines.
- Capability to accommodate special accessories as specified by the Ministry.
Financial Requirements
- Bidders must provide a detailed itemized financial proposal, including pricing for each unit and all applicable taxes and duties.
- The financial proposal should reflect competitive pricing while ensuring service quality and compliance with terms.
Document Submission Details
All tender documents must be submitted using the specified formats, clearly indicating the tender reference number on all documentation. It is mandatory to submit:
- Complete technical proposal including specifications.
- Financial offer in the prescribed format.
- Any additional documents required to demonstrate compliance with eligibility criteria.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Adequate provisions are made to facilitate MSE participation, ensuring they receive fair evaluation and acknowledgment.
Evaluation Process
The evaluation will be carried out through a structured assessment of technical and financial proposals. Key evaluation criteria will include:
- Compliance with technical specifications.
- Financial viability and adherence to budget constraints.
- Previous experience and capacity to deliver.
Delivery Locations
Successful bidders will be required to deliver the motor cycles to specified locations as directed by the Ministry during the contract period.
Contact Information
For inquiries regarding this tender, potential bidders are encouraged to reach out through official channels stipulated in the tender announcement.
In conclusion, the procurement of motor cycles as outlined in this tender represents a strategic initiative aimed at enhancing operational effectiveness within the Ministry of Mines. Interested parties are encouraged to review the above specifications closely to ensure their proposals align with the requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under local business laws, possessing a valid GST registration certificate, and demonstrating prior experience in supplying motor vehicles or similar items to governmental or private sector clients. Additionally, compliance with statutory manufacturing standards is required.
Bidders must provide specific certificates such as a valid GST registration certificate and any relevant compliance certifications demonstrating adherence to safety and technical specifications. Prior experience documentation or reference letters may also be beneficial for evaluation.
The registration process involves completing necessary registration documentation as specified in the tender announcement and ensuring all eligibility criteria are met. Interested bidders must follow the guidelines provided for document submission to confirm their participation officially.
The Earnest Money Deposit (EMD) is a monetary assurance provided by bidders, demonstrating their commitment to the bidding process. The required amount can be confirmed in the tender documentation, with specific guidelines on submission and conditions for forfeiture clearly outlined.
Yes, the tender incorporates specific benefits for Micro, Small, and Medium Enterprises (MSEs) to encourage their participation. MSEs are provided with special provisions in the evaluation process, ensuring equal opportunities and support for their bids throughout the tender lifecycle.
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