Tender Title: V Belts for Vacuum Cleaning Machines
Reference Number: GEM/2025/B/6176292
Issuing Authority
Department: Ministry of Mines
Category: Materials
Scope of Work and Objectives
The primary objective of this tender is to procure V Belts for Vacuum Cleaning Machines. The selected bidder will be responsible for supplying a total of 171 units of various V Belts as per the detailed material codes specified within this tender document. This procurement aims to enhance the functionality and efficiency of mining operations by ensuring reliable and high-quality equipment components.
Eligibility Criteria
To qualify for this tender, bidders must demonstrate compliance with the following eligibility requirements:
- Be a registered entity in compliance with relevant government regulations.
- Meet minimum technical specification standards as outlined in the documents.
- Have the capacity to supply the full quantity of goods specified within the stipulated timelines.
Technical Requirements
Bidders must ensure that the supplied V Belts meet the following technical specifications:
- Material Code - 23397002550: V Belt for Vacuum Cleaning Machines.
- Material Code - 88703073340: V Belt C 10, and its related variants.
The quality standards and specifications will be rigorously evaluated to ensure operational compatibility and performance longevity.
Financial Requirements
Bidders must present their financial standing through adequate documents which may include balance sheets and income statements. Additionally, financial proposals should reflect competitive pricing while meeting the procurement objectives.
Document Submission Details
All bids must be submitted electronically through the designated e-procurement platform. Bidders are required to include:
- A technical proposal detailing compliance with technical requirements.
- Financial proposals outlining pricing breakdowns for the complete quantity required. Submission must strictly adhere to the formats specified by the Ministry of Mines to ensure acceptance.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Qualifying entities may avail benefits designed to foster participation and promote business growth within these sectors.
Evaluation Process
The evaluation of bids will be conducted based on a comprehensive analysis of both technical and financial proposals. Weightage will be assigned to compliance with technical specifications as well as pricing criteria. A transparent review process will ensure fairness and integrity.
Delivery Locations
The successful bidder will be responsible for delivering the V Belts to specified locations as directed by the Ministry of Mines. Details regarding exact delivery addresses will be provided to the awarded contractor.
Contact Information
For any inquiries related to the tender, bidders can reach out to the Ministry of Mines directly through their official communication channels.
Conclusion
This tender for the supply of V Belts for Vacuum Cleaning Machines under the jurisdiction of the Ministry of Mines is designed to ensure high-quality procurement while fostering MSE participation and adherence to government regulations. Bidders are encouraged to prepare substantial proposals that reflect compliance with all tender requirements. The focus on quality, performance, and value will be paramount in the evaluation of submissions.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating technical capability, and having the financial capacity necessary to meet the tender’s demands. Bidders must comply with relevant sector regulations, and previous experience in supplying similar materials may be an asset for qualification.
The technical specifications for the V Belts require adherence to specific material codes, including Material Code - 23397002550 for Vacuum Cleaning Machines and Material Code - 88703073340 for Belt C 10. The products must fulfill the required performance and quality standards outlined in the tender documents to be considered suitable for evaluation.
Bidders must submit their proposals electronically via the designated e-procurement platform. The submission methods include uploading both technical and financial proposals clearly formatted as per the guidelines issued in the tender documents. Ensuring timely submission prior to the deadline is vital for maintaining eligibility.
An Earnest Money Deposit (EMD) is typically required as a financial assurance, reflecting the bidder’s commitment to fulfilling the contract if awarded. Specific details regarding the EMD amount, along with terms related to its submission, will be provided within the tender documents.
Yes, this tender outlines special provisions for Micro, Small, and Medium Enterprises (MSEs). These benefits may include financial relief, technical support, and a simplified evaluation process aimed at fostering inclusion and enhancing competitiveness within the procurement landscape. Participation in the tender allows MSEs to gain experience while contributing to larger industry projects.
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