Tender Title: Portable Inflatable Emergency Lighting
Tender Reference Number: 3252513d9
Issuing Authority: Materials Department, Ministry of Mines
The Portable Inflatable Emergency Lighting tender is aimed at the procurement of innovative emergency lighting solutions that provide reliable illumination in critical situations. This initiative is driven by the governmental need for effective emergency response tools that can be deployed in various environments, especially in mining and infrastructural domains where safety and visibility are paramount. The tender solicits bids from qualified vendors to supply portable inflatable emergency lighting systems that meet the required technical and safety standards.
Scope of Work and Objectives
The primary objective of this tender is to ensure that the Ministry of Mines is equipped with state-of-the-art Portable Inflatable Emergency Lighting that can be easily transported and inflated for rapid deployment. The scope includes designing, manufacturing, and supplying lighting units that are durable, energy-efficient, and capable of operating under various environmental conditions. Vendors are encouraged to provide innovative solutions that adhere to stringent safety criteria while demonstrating clear advantages over conventional lighting.
Eligibility Criteria
Eligible bidders must meet the following criteria:
- Must be a registered entity with relevant experience in manufacturing or supplying emergency lighting solutions.
- Bidders should possess valid certifications that ensure quality and safety standards.
- Previous contract performance and capacity to deliver within specified timelines will be evaluated.
Technical Requirements
The lighting solutions offered must comply with national and international safety regulations. Key technical requirements include:
- High luminosity with adjustable brightness settings.
- Durability to withstand environmental impacts, including water and dust resistance.
- Lightweight and compact design for ease of transportation.
- Integrated battery solutions capable of extended operation.
Financial Requirements
Bidders will be required to provide detailed pricing information, including unit costs, payment terms, and any applicable taxes. A breakdown of costs should be transparent and include provisions for potential variations or additional charges.
Document Submission Details
All proposals must be submitted digitally through the online procurement platform. Bidders are advised to ensure that all required documents, including technical specifications, financial proposals, and proof of eligibility, are attached upon submission.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply, with provisions in place to prioritize their participation.
- Startups are also eligible and will be granted certain advantages in evaluating proposals, subject to meeting the minimum eligibility criteria.
Evaluation Process
Submissions will undergo a detailed evaluation based on defined criteria, including technical compliance, financial stability, and the ability to deliver on schedule. Bids will be assessed to establish value for money while ensuring quality.
Delivery Locations
Successful bidders must be prepared to deliver the lighting systems to various designated locations specified by the Ministry of Mines. Logistics and transportation capabilities will also be evaluated as part of the bid.
Contact Information
For additional inquiries regarding the tender specifications or submission process, please refer to the official procurement portal. Specific contact details may be provided within the online platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity within the industry capable of providing Portable Inflatable Emergency Lighting solutions. Bidders must have relevant certifications that demonstrate compliance with safety and quality standards. Experience in similar contracts will be advantageous. Compliance with any local laws regarding procurement and business operations is also necessary.
Bidders must provide valid certificates that demonstrate adherence to safety and quality standards. These may include product safety certifications, ISO certifications, and compliance with any industry-specific regulations. It is essential for bidders to ensure that all certificates are up-to-date and legitimate, as any discrepancies or invalid documents may lead to disqualification from the bidding process.
Interested vendors must register on the official procurement platform designated for this tender. The registration requires providing company details, including legal name, address, contact information, and relevant business licenses. After registration, vendors will gain access to detailed tender documents and submission guidelines. Following successful registration, they can submit their proposals electronically.
Payment terms will be clearly outlined in the contract awarded to the successful bidder. Typically, payment may involve an upfront deposit, followed by milestone payments linked to delivery and acceptance of the products. Final payment will be contingent upon successful delivery, installation (if applicable), and approval by the relevant authority. Bidders are encouraged to present their preferred terms within their proposals.
Yes, this tender includes special provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs). MSEs may receive preference during the evaluation process, allowing them a competitive advantage in tender submissions. Additionally, start-ups are also welcomed and can benefit from preferential treatment provided they meet the tender’s minimum eligibility standards.
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