Ministry of Tribal Affairs Tender by National Education Society For Tribal Students (GEM/2025/B/6166110)
Moong daal,sugar mota dana,Arhar Dal,Chana Dal,Besan,Urad Dal,Masoor daal,Poha,Rice,pasta,Green Mat
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Tender Title: Grocery and Dairy Products
Tender Reference Number: GEM/2025/B/6166110
Issuing Authority/Department: Ministry of Tribal Affairs
The Grocery and Dairy Products tender invites potential suppliers to provide a comprehensive range of food items and essential groceries to be supplied to various entities designated by the Ministry of Tribal Affairs. This initiative aims to enhance the availability of quality grocery items to tribal communities across the nation, ensuring nutritional adequacy and better living conditions.
Scope of Work and Objectives:
This tender encompasses the procurement of a variety of food products, including but not limited to moong daal, sugar mota dana, chana dal, urad dal, rice, pasta, various spices, and dairy products. The suppliers are expected to maintain high standards of quality, ensuring all products are fit for consumption and meet nutritional specifications. The objective is to efficiently distribute these essential items to designated locations, thereby supporting nutrition programs and improving dietary intake among tribal populations.
Eligibility Criteria:
To participate in this tender, vendors must meet specific eligibility requirements which include having a valid business registration, compliance with local food safety regulations, and previous experience in supplying grocery items to government entities. Additionally, bidders are required to demonstrate their financial stability and capacity to fulfill the order volume specified.
Technical Requirements:
Suppliers will need to comply with the technical specifications outlined in the tender documents. This encompasses quality standards for food items, adherence to safety protocols during the packaging and delivery processes, and clear labeling of all supplied products.
Financial Requirements:
Bidders must provide a detailed financial proposal that includes pricing for all items listed in the tender. Additionally, vendors may be required to submit an Earnest Money Deposit (EMD) along with their bids, which will be refunded after the evaluation process concludes.
Document Submission Details:
Interested suppliers must submit their bids electronically via the designated government procurement portal. All required documents, including the eligibility proof and financial details, must be uploaded by the submission deadline stated in the portal.
Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with preferential treatment in the evaluation process. Vendors benefiting from these provisions should highlight their status in their submissions.
Evaluation Process:
The evaluation of bids will be conducted based on a criteria matrix that assesses quality, pricing, vendor experience, and compliance with technical specifications. The procurement team will review all submissions, ranking them based on the aforementioned factors to ensure a fair and transparent selection process.
Delivery Locations:
The supplies are to be delivered to various designated locations throughout the tribal areas, ensuring that logistical strategies facilitate timely distribution.
Contact Information:
For further inquiries regarding this tender, potential bidders can reach out to the Ministry of Tribal Affairs via the official communication channels specified on the tender portal.
This tender represents a significant opportunity for suppliers in the grocery and dairy sector to contribute to the government's efforts in improving food security and nutrition in tribal communities across the country.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary licenses to operate in the food supply sector. It is essential to demonstrate compliance with food safety regulations, maintain robust quality control processes, and possess experience in delivering similar supplies. Suppliers are encouraged to verify that they meet all specifications outlined in the tender to ensure a successful application.
Vendors must submit various required certificates, such as a valid business registration certificate, food safety certifications, and any relevant health department approvals. These documents validate the supplier’s compliance with local regulations, ensuring that all products supplied meet national standards for quality and safety.
To participate, bidders must complete the online registration process through the designated procurement portal. This includes submitting essential documentation, verifying compliance, and providing financial details. The registration must be completed before attempting to submit a bid, as all suppliers must be registered entities under government regulations.
All submissions should ideally be made in PDF format, as it preserves the document’s layout and content. Other acceptable formats may include Word documents and spreadsheets, depending on the specifications provided in the tender document. It is essential to refer to the submission guidelines for clarity on specific formats and document types.
The evaluation and selection process involves a comprehensive review of all submitted bids against defined criteria such as price competitiveness, quality of goods offered, supplier experience, and compliance with technical requirements. A scoring matrix may be utilized to rank proposals fairly, ensuring that the selected vendors align with the government’s procurement objectives.
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