Municipal Affairs Department West Bengal Tender by Bidhannagar Municipal Corporation (GEM/2025/B/6091315)
Tractors (V1)
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Tender Title: Supply of Tractors
Reference Number: GEM/2025/B/6091315
Issuing Authority: Municipal Affairs Department, West Bengal
The Municipal Affairs Department of West Bengal is inviting bids for the procurement of tractors under the tender GEM/2025/B/6091315. This initiative aims to enhance agricultural productivity and support rural development by supplying 12 tractors that meet specified technical and quality parameters.
Scope of Work and Objectives
The primary objective of this tender is to procure 12 tractors to be utilized in various municipal and rural development projects. The selected tractors will need to feature advanced technology for optimal agricultural use, with special emphasis on efficiency, durability, and minimal environmental impact. The successful vendor will be responsible for ensuring that the tractors meet all operational requirements as highlighted in the technical specifications.
Eligibility Criteria
Interested bidders must comply with certain eligibility requirements to qualify. Bidders should be registered entities according to state regulations and provide proof of their operational capabilities. They must possess relevant experience in supplying agricultural machinery, particularly tractors. Additionally, bidders must demonstrate financial stability and compliance with all legal statutes governing procurement activities in West Bengal.
Technical Requirements
Each tractor must meet stringent technical specifications set by the Municipal Affairs Department. These specifications will include engine performance metrics, fuel efficiency ratings, safety features, and the incorporation of modern agricultural technologies. Compliance with nationally recognized quality standards is mandatory, ensuring that all equipment delivered is of superior quality.
Financial Requirements
Bidders must present sound financial documentation to affirm their capabilities to fulfill contractual obligations. This will include annual turnover statements from the past three fiscal years. Moreover, bidders must engage with the Earnest Money Deposit (EMD) as a sign of good faith, the specifics of which will be elaborated in the tender documents. Following successful evaluation, performance security may also be required.
Document Submission Details
All submissions must be made through the designated online portal as specified in the tender guidelines. Prospective bidders should ensure that all required documents are prepared in the specified formats and are submitted before the deadline. The importance of adhering to the submission requirements cannot be overstated, as incomplete or late submissions will be disqualified.
Special Provisions
The tender also encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering benefits and facilitation processes aimed at fostering participation in government procurement. Bidders must highlight such considerations in their submissions, leveraging any opportunities available under relevant government initiatives.
Evaluation Process
Bids will be evaluated based on a structured evaluation process assessing both technical and financial factors. This includes scoring based on the alignment of bids with tender specifications and compliance with all administrative requirements. The selection will prioritize proposals demonstrating quality, innovation, and price competitiveness.
Delivery Locations
Successful bidders will be required to coordinate with the Municipal Affairs Department to determine delivery locations within West Bengal. Details concerning transportation logistics, handling, and additional requirements for delivery will be clarified post-bid acceptance.
Contact Information
For any inquiries regarding the documentation, submission process, or specific requirements, potential bidders are encouraged to refer to the tender documents for official contact details. Clear communication with the tendering department is recommended to ensure all requirements are understood and addressed.
By following these guidelines, you will be able to prepare a comprehensive bid that meets the Municipal Affairs Department's standards for this tender. Adherence to all technical specifications, coupled with robust documentation, will enhance the chances of selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity under state regulations, demonstrating relevant experience in supplying agricultural machinery, and adhering to the licensing requirements of the Municipal Affairs Department. Bidders must also provide proof of financial viability, including balance sheets and turnover figures from the last three years to qualify for this procurement opportunity.
Bidders are required to possess several certificates to ensure compliance with procurement guidelines. This includes a valid business registration certificate, GST registration, and any relevant safety and quality compliance certificates. Additionally, bidders may need to furnish ISO certifications demonstrating adherence to quality management standards specific to agricultural equipment.
For the procurement of tractors, the accepted document formats will typically include PDFs for formatted proposals, Excel sheets for financial statements, and scanned copies of necessary certificates. Bidders must carefully review the tender documents for specific formatting requirements, ensuring that their submissions are compliant and easy to evaluate.
The payment terms for this tender typically stipulate that payment will be made upon successful delivery and acceptance of the tractors, subject to the submission of an invoice and any performance security required. Bidders should prepare for potential milestone payments based on delivery and performance metrics set forth in the contract, as outlined in the tender documents.
Bidders classified as Micro, Small, and Medium Enterprises (MSEs) may access specific provisions and benefits designed to promote their participation in government procurements. This can include price preference during evaluation, exemption from certain eligibility conditions, and assistance with the registration and application processes. MSEs are encouraged to clearly indicate their status in their submissions to capitalize on these benefits.
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