NA Tender by Botanical Survey Of India (bsi) (GEM/2025/B/6204466)

Tender Title and Reference Number

Tender Title: Annual Maintenance Service - Photocopier Machine
Reference Number: GEM/2025/B/6204466

Issuing Authority/Department

The issuing authority for this tender is the Ministry of Environment, Forest and Climate Change. This department oversees the environmental management and policy-making aspects of the government, making this tender an essential component of their ongoing operational needs.

Scope of Work and Objectives

The primary objective of this tender is to procure Annual Maintenance Services for Photocopier Machines. This includes a comprehensive maintenance plan that covers colour and laser photocopiers, ensuring that the equipment remains operational and efficient throughout the contract period. The scope includes regular servicing, troubleshooting, and timely replacement of necessary parts (e.g., drums and toners) to minimize downtime and enhance productivity.

Eligibility Criteria

Bidders participating in this tender must meet specific eligibility criteria, including but not limited to:

• Being a registered service provider in the relevant domain.
• Demonstrating previous experience in providing maintenance services for similar types of equipment.
• Achieving compliance with local business regulations and providing necessary documentation.

Technical Requirements

Participants must ensure that they can meet technical requirements established by the Ministry, which include:

• Certified expertise in servicing Sharp photocopiers or similar OEM-authorized brands.
• Availability of skilled technicians trained in handling mid-range photocopier machines.
• Capability to provide emergency support and replacement parts within stipulated timeframes.

Financial Requirements

Bidders will be required to submit a financial proposal that details:

• Service charge structure.
• Additional costs related to parts and consumables.
• Payment terms, including the terms of invoicing and any advance payments.

Document Submission Details

All bids must be submitted electronically through the designated portal by following the established submission protocols. Each bidder must provide necessary documents, such as:

• Business registration documents.
• Technical capability statements.
• Financial proposals.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by allowing special considerations and provisions that support their competitive edge. Startups may also benefit from programs designed to ease participation and enhance their chances of winning contracts.

Evaluation Process

The evaluation of bids will follow a structured process that includes:

• Preliminary screening of documents for eligibility.
• Technical evaluation based on compliance with the specified requirements.
• Financial proposal assessment, ensuring value for money and competitiveness.

Delivery Locations

Services under this contract will primarily be delivered at various offices of the Ministry of Environment, Forest and Climate Change. Bidders should provide capabilities for services at multiple locations as per the ministry's operating sites.

Contact Information

For further clarity and inquiries regarding this tender, bidders are encouraged to consult the official communication channels of the Ministry of Environment, Forest and Climate Change. Specific contact details will be provided in the official tender documents.