Tender Title: Supply of Industrial Vacuum Cleaners
Reference Number: GEM/2025/B/6095392
Issuing Authority/Department: Ministry of Housing & Urban Affairs (MoHUA)
Scope of Work and Objectives
This tender invites bids for the procurement of industrial vacuum cleaners aimed at enhancing the cleaning efficiency in urban infrastructure projects coordinated by the Ministry of Housing & Urban Affairs. The objective is to ensure that the selected vacuum cleaners meet the operational demands imposed by various urban environments, ensuring thorough cleanliness and enhanced hygiene standards.
The scope of work includes:
- Supply of 5 high-quality industrial vacuum cleaners.
- Delivery to designated locations outlined in the tender documentation.
- Ensure the vacuum cleaners adhere to the specified technical and quality standards.
Eligibility Criteria
Eligible bidders must be registered entities that comply with the necessary legal and economic requirements to perform the contract. This includes having a proven track record in delivering similar products and services. Bidders should demonstrate financial stability and appropriate qualifications that align with the scope of work in the tender.
Technical Requirements
All bids must comply with the defined technical specifications for the industrial vacuum cleaners. These specifications include capable suction power, energy efficiency, and operational safety features. Bidders should provide detailed documentation and data sheets of the offered products to ensure compliance with the technical criteria.
Financial Requirements
Bidders are required to submit a valid Earnest Money Deposit (EMD) along with their bid submission. The specific amount and acceptable forms of securities will be detailed in the tender documentation. Payment terms, including conditions for milestone payments upon delivery, must be clearly stated within the bid.
Document Submission Details
Bids must be submitted in the specified format, including all required documentation outlined in the tender documents. Each bidder’s proposal will be evaluated based on the completeness of their submission and compliance with the defined instructions.
Special Provisions
The tender promotes participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Specific provisions and benefits are available to encourage local participation and innovation, aligning with government policies. Bidders are encouraged to indicate their status as an MSE or startup within their submission.
Evaluation Process
The evaluation of bids will be conducted based on defined parameters, which may include cost-effectiveness, adherence to technical specifications, and proposed delivery timelines. The evaluation process aims to ensure transparency and fair competition among bidders.
Delivery Locations
The industrial vacuum cleaners must be delivered to specified urban project sites, as detailed in the tender documentation. Comprehensive details regarding delivery points will be provided to successful bidders.
Contact Information
For further inquiries regarding the tender, bidders may refer to the official contact channels detailed in the tender documentation. It is essential for bidders to ensure that their queries are directed accurately to obtain relevant information for a successful submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender stipulate that bidders must be registered entities that can demonstrate experience in delivering similar industrial cleaning equipment. Bidders need to provide documentation supporting their financial stability and operational capabilities aligned with the tender’s scope of work. These requirements ensure that only qualified applicants participate in the bidding process, promoting efficiency and reliability in the procurement of industrial vacuum cleaners.
The technical specifications for the industrial vacuum cleaners require that they must possess adequate suction power, energy efficiency ratings, and be equipped with safety features to ensure operational safety. Bidders need to provide detailed product data sheets that substantiate compliance with these specifications, ensuring that the equipment delivered meets the expected performance standards necessary for urban cleaning applications.
The Earnest Money Deposit (EMD) is a crucial part of the bidding process for this tender. Bidders are required to submit a specified amount as EMD to demonstrate their commitment and seriousness in the bid submission. The EMD amount is detailed in the tender document, along with acceptable forms of deposits, which may include bank guarantees or demand drafts. Failure to submit the EMD as per the instructions will lead to disqualification from the bidding process.
The evaluation of bids will be performed by assessing several criteria, including cost-effectiveness, compliance with technical specifications, and the proposed timelines for delivery. A transparent scoring system will be utilized to ensure that every bid is fairly evaluated according to its merits. This process prioritizes delivering quality products while ensuring that taxpayer money is spent effectively.
This tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) that encourage their participation. Benefits may include reserved quotas for MSEs, simplified documentation processes, and potential price preferences, which can significantly enhance their competitiveness against larger firms. This aligns with the government’s initiatives to promote local industries and support startups in contributing to urban development projects.
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