NA Tender by Employees State Insurance Corporation (esic) (GEM/2025/B/6096004)

Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Tender Reference Number: GEM/2025/B/6096004
Issuing Authority/Department: Ministry of Labour and Employment

Overview:

The Ministry of Labour and Employment has issued a tender for the provision of toner cartridges, ink cartridges, and other consumables for printers. This tender aims to ensure a reliable and cost-effective supply of essential printing materials, crucial for the operational efficiency of government offices. The successful bidder will be responsible for fulfilling the quantity and specifications set forth in this tender.

Scope of Work and Objectives:

The primary objective of this tender is to secure 400 units of various toner and ink cartridges. The supplier will be expected to deliver high-quality products that meet the technical specifications established by the Ministry. This is to support the printing needs of government operations efficiently and effectively.

Eligibility Criteria:

Bidders must meet the following eligibility criteria to qualify for participation:

1. Must be a registered entity under relevant business laws.
2. Possession of valid GST registration.
3. Previous experience in supplying similar products to government or large organizations is preferred.

Technical Requirements:

Vendors need to ensure that the offered cartridges are compatible with a wide range of printers typically used in government offices. Additionally, the products must comply with applicable safety and quality standards. Vendors are encouraged to include manufacturer details and warranty information for the provided items.

Financial Requirements:

Participants are required to submit a bid security (Earnest Money Deposit) to demonstrate their commitment to the tender process. The amount will be detailed in the tender documentation. Financial proposals must include detailed pricing metrics, covering unit costs, taxes, and any applicable discounts.

Document Submission Details:

Bidders must submit all required documentation by the specified deadline. This includes:

1. Bid proposal outlining product specifications, pricing, and terms.
2. Copies of relevant certificates (e.g., GST, business registration).
3. A signed declaration certifying compliance with the eligibility criteria.

Special Provisions:

To encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups, preferential conditions may be applied. These include relaxed eligibility criteria and potential financial benefits under applicable government schemes.

Evaluation Process:

Once submitted, bids will undergo a rigorous evaluation process. Factors considered include:

• Compliance with technical specifications.
• Cost-effectiveness of the proposal.
• Previous experience and capacity to deliver.

The evaluation will prioritize bids that offer the best value for money while ensuring compliance with quality and technical standards.

Delivery Locations:

Products must be delivered to designated government offices, the details of which will be provided to the winning bidder upon contract finalization. Timely delivery is essential to meet operational needs.

Contact Information:

Specific contact details for further inquiries regarding this tender will be provided in the official tender document for interested parties.

For further assistance or clarification, potential bidders are encouraged to connect with the issuing authority through the provided contact channels in the tender documentation.