NA Tender by Employees State Insurance Corporation (esic) (GEM/2025/B/6140591)
Hiring of Air Conditioners and Desert Coolers - Monthly Based - Air Conditioner; Window Air Conditi
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Tender Title: Hiring of Air Conditioners and Desert Coolers - Monthly Based
Reference Number: GEM/2025/B/6140591
Issuing Authority/Department: Ministry of Labour and Employment
The Ministry of Labour and Employment invites bids for the hiring of Air Conditioners and Desert Coolers on a monthly basis. This tender encompasses a broad scope of work aimed at ensuring provision, installation, and maintenance of Air Conditioning systems and Desert Coolers to support the operational necessities of the ministry's various facilities.
Scope of Work and Objectives
The primary objective of this tender is to acquire 38 Air Conditioners and Desert Coolers, which will be essential in maintaining a conducive working environment. The contractor will be responsible for:
- Supplying the units as per the technical specifications outlined in the tender documents.
- Ensuring installation of the air conditioning systems in designated areas.
- Providing ongoing maintenance and support throughout the duration of the hiring term.
- Collaborating with the ministry to meet specific cooling requirements.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a registered legal entity capable of entering into a contractual agreement.
- Demonstrate previous experience in providing similar equipment and services.
- Maintain compliance with industry standards and relevant legislation.
Technical Requirements
Bidders must provide Air Conditioners and Desert Coolers that comply with the specified technical requirements, which include:
- Energy-efficient models with recognized certifications.
- Adequate cooling capacity to meet the ministry's requirements.
- Full functionality as detailed in the technical specifications section of the tender document.
Financial Requirements
Bidders need to present:
- A detailed financial proposal, including base rental costs and potential additional expenses.
- Proof of financial stability and capacity to fulfill the contract's financial obligations.
Document Submission Details
All required documents must be submitted as per the stipulations in the tender document. Ensure that submissions are complete and include:
- Signed tender response forms.
- Financial proposals.
- Technical compliance documentation.
- Any additional required certificates.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs may receive benefits during the evaluation process, ensuring a fair chance for smaller entities to compete effectively.
Evaluation Process
The evaluation process will be based on a combination of technical and financial proposals. The authority will evaluate:
- Compliance with the technical specifications.
- Financial competitiveness and clarity.
- Previous performance in similar projects.
Delivery Locations
The Air Conditioners and Desert Coolers are to be delivered to the designated facilities specified by the Ministry of Labour and Employment, as detailed in the tender documentation.
Contact Information
For further inquiries regarding the tender, bidders may refer to specified contact points available in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity, demonstrating prior experience in providing similar services, and complying with all relevant industry standards and regulations.
Bidders must provide compliance certificates for the Air Conditioners and Desert Coolers, including energy efficiency certifications and any relevant quality assurance certifications as detailed in the tender document.
The registration process entails completing the tender submission forms accurately, providing all required documents, and ensuring compliance with the submission guidelines specified in the tender instructions.
Documents must be submitted in the formats specified in the tender instructions. Generally, PDF and Microsoft Word formats are accepted for tender submissions to ensure standardization and ease of review.
Bidders typically need to provide Earnest Money Deposit (EMD) details along with performance security requirements, which will be outlined in the tender to ensure commitment and compliance throughout the contract duration.
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